Administrative Assistant II - Environmental, Health & Safety

Description

Texas Biomed is seeking an Administrative Assistant II – Environment, Health & Safety to provide support and coordinate day-to-day administrative duties relative to the EHS office.  

The Role:  

70% Responsible for the Occupational Health Program:

-Distribute and review new/rehire/transfer-employee health Risk Assessment forms, annual health questionnaires, schedule physicals and other clinic visits, and coordinate annual clinic visits (TB testing, and flu shots).

-Manage Occupational Health Outlook calendar and send vaccination and testing reminders

-Communicate with supervisors and clinic on Occupational health requirements

-Relay Occupational Health records to HR

-Maintain Occupational health record database

-Maintain relevant Standard Operation Procedures (SOPs)

-Process invoices from the health care provider

-Ensure data accuracy and confidentiality

10% Manage EHS purchase orders, supplies, and invoices:

-Performs general office duties, such as ordering supplies and receiving and processing invoices. 

-Maintains and inventory office supplies for assigned area, and completes purchase requisitions for office supplies, as required.

10% Event Coordination:

-Prepares agendas and makes arrangements, such as coordinating catering for luncheons or supplied needed for training.

-Prepare materials required for safety outreach including, but not limited to, annual health fair and TIDES safety month 

10% General Administrative Duties:

-Files and retrieves corporate documents, records, and reports.

-Greets visitors or employees and provide initial assistance as necessary.

-Answers phone calls and direct calls to appropriate parties or take messages.

-Distributes and opens mail, as required. May receive and route paperwork, supplies, equipment and other materials.

-Establishes, maintains, and retires various files, including confidential files, as required.

-Composes or types correspondences or documents (e.g., proposals, grant and contract applications, memoranda, or other materials) using a word processing and spreadsheet applications.

Our Ideal Candidate:  

• Required: High school diploma or GED. Preferred:  Sixty (60) hours or Associate Degree from an accredited college or university with an interest in General Business, Management or Office Systems Technology is preferred.  

• Manage data confidentiality for Occupational Health records

• Three or more years of job specific experience.  Candidate should have at least two years in an Administrative Assistant I or similar position.  

• Must have well-developed organizational skills. Knowledge of complex work routines, rules, procedures or operations, ability to operate higher-level specialized equipment.

• Must be self-motivated; valid driver’s license; willing to work occasional overtime, weekends, holidays

• Computer knowledge (to include Adobe Acrobat and Microsoft Office suite- Word, Excel, Access, Outlook) 

• Preferred: Previous experience working in an animal research facility. 

 What We Can Offer You! 

• Enjoy an employee-centered culture grounded in open communication, empowerment, and trust. We believe in working hard and having fun, offering 100+ culture events each year to bring our team together and keep the energy strong!

• Comprehensive health, dental, vision, and life insurance coverage for you and your family—including pet insurance options.

• Competitive employer-funded retirement plan with 6% contributions starting on day one, increasing with years of service.

• Generous paid time off, including 14 paid holidays and a paid Winter Recess (from the last week of December through New Year’s).

• Paid time off for short-term illness and mental wellness, helping you take the time you need when life happens.

• Volunteer Time Off (VTO) to encourage giving back to the community.

• Paid parental leave to support you and your growing family.

• Flexible work arrangements that support a strong work-life balance.

• On-site medical clinic, wellness incentives, and prescription support programs designed to make care more accessible and affordable.

• On-site fitness center and wellness programs to help you stay active and healthy.

• Relaxed dress code so you can feel comfortable and be yourself at work.

• Dynamic learning environment with professional development opportunities, mentorship, tuition reimbursement, and leadership programs to support your growth.

• Proud recipient of the 2025 Healthy Workplace Platinum Recognition from the San Antonio Business Group on Health (SABGH)—the highest honor