Front Desk Receptionist/Executive Assistant

Description

SUMMARY:

Baskerville-Donovan, Inc. is currently seeking an energetic and professional Front Desk Receptionist/Executive Assistant in our Pensacola, FL office. This position is responsible for general clerical duties and supports an executive team member with administrative tasks. Some daily activities include answering incoming calls, directing calls to appropriate staff, greeting clients, mail distribution, and requisition of supplies, along with scheduling meetings, setting up travel arrangements, and taking notes at meetings. We are looking for someone who is a ray of sunshine! This person is pleasant, accommodating, and attentive to our clients and staff each day. If that is you, please apply to become part of our BDI family!

ESSENTIAL JOB RESPONSIBILITIES:

• Greets and directs visitors to the company.
• Answers telephones and directs the caller to the appropriate individual.
• Perform administrative functions on an independent basis for a member of the Executive Management Team.
• Responsible for heavy calendar management, requiring interaction with internal executive team members as well as with external politicians, legislators, and community leaders.
• Coordinate meetings and arrange travel and hotel accommodations.
• Provides callers information such as company address, directions to our office locations, company website, and other related information. 
• Receives, sorts and forward’s incoming mail. 
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.).
• Assists in the ordering, receiving, stocking and distribution of office supplies.
• Assist with clerical-related duties such as photocopying and filing.
• Maintains front desk area and main conference room neat and presentable for guests. 
• Other duties as assigned.

Requirements

EDUCATION & EXPERIENCE:

• High school diploma or equivalent (GED). 
• Working knowledge of MS Office (Word, Excel, Outlook, PowerPoint).
• Six (6) months to one (1) year of relevant experience and/or training, or equivalent combination of education and experience preferred. 

KNOWLEDGE/SKILLS/ABILITIES:

• Excellent organizational skills. 
• Excellent verbal and written communication skills.
• Exceptional interpersonal communication skills. 
• Ability to work independently on assigned tasks as well as to accept direction on given assignments. 
• Ability to multi-task.

BENEFITS:

• Competitive Salary
• Group Health Insurance: UHC
• Health Savings Account (HSA): Pre-tax savings account for health expenses with employer contributions.
• Flexible Savings Account (FSA): Pre-tax savings account for health, dental, vision, or over the counter medical items.
• Dental and Vision Insurance: MetLife
• Employer paid Life and AD&D, STD & LTD: Unum
• Supplemental Voluntary Life Insurance: Unum
• Accident, Critical Illness, Cancer, & Hospital Choice: Aflac
• 401(k) Match
• Paid Time Off (PTO) & Holiday Pay
• Education & Licensing Reimbursements
• Professional Development
• Fitness & Wellness Program
• Employee Assistance Program (EAP)

ABOUT US:

At Baskerville-Donovan, Inc., we make a difference in the life of the communities we serve by elevating the places where we live, work, and play. Our purpose as an organization is creating community, where we make deeper connections with clients and help build up communities, making the world a better place, project by project. 

BDI provides planning, surveying, engineering and design, and construction phase services for infrastructure projects in the United States. The company offers water resources engineering services, including wastewater treatment and collection systems design, water supply and treatment systems design, water distribution systems design and permitting, pipeline design, pump station design and rehabilitation, feasibility studies and planning, construction administration, and environmental permitting. It also provides transportation engineering services, including transportation planning, highway engineering, airfield design, traffic engineering, highway lightin