Executive Assistant to the CFO

Job Description

Position Overview

Agilent Technologies is seeking a talented, highly organized, proactive, and discreet Executive Assistant to support the Chief Financial Officer (CFO). This is a dynamic role that requires superior communication skills, strong judgment, and the ability to manage competing priorities in a fast-paced, confidential environment. The EA will act as a trusted partner, managing complex calendars, facilitating internal and external communication, supporting key strategic initiatives, and ensuring smooth day-to-day operations for the CFO.

How you will make a difference: 

The EA to the CFO will:

• Complete a broad variety of administrative tasks: managing extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is often confidential; arranging detailed travel plans, itineraries, and agendas; and coordinating/organizing both domestic and international travel. 

• Ensure a high standard of service and confidentiality to stakeholders, shareholders and corporate partners is maintained and enhanced. 

• Serves as a strong gatekeeper for the CFO, protecting their time and priorities. Skilled at appropriately triaging employee inquiries and escalating sensitive matters as needed.

• Provide a bridge for smooth communication by prioritizing conflicting need, handling matters expeditiously, proactively, and following-through on projects to successful completion, often with deadline pressures.  

• Effectively balances the demands of supporting two senior executives while maintaining clear priorities.

• Adapt and adjust to a rapidly changing environment where priorities are shifting daily.  

• Attend staff and department meetings and assist in administrative management of the meetings; this includes arranging and establishing video conference connections, support in preparing agendas, and generation of meeting summaries as required.  

• Ability to effectively represent the company with external partners in varied settings (collaborators, partners, conferences).  

• Seek out, builds, and maintains trusting and collaborative relationships and alliances with others inside and outside of the organization.  

• Define what broadly needs to be accomplished or built-in order to meet the implicit and explicit needs of internal and external stakeholders. The EA will provide successful leadership and management of strategic projects and administrative matters. 

• Demonstrate and inspire confidence and trust of others by maintaining the highest standards of personal integrity. 

• Show consistency between words and actions and support internal culture and engagement initiatives by coordinating team meetings, offsites, and employee events.

• Adapt behavior in response to feedback and experience. 

• Pursue opportunities to develop oneself. 

• Perform other functions and duties as required.

Qualifications

• Bachelor’s degree preferred, or equivalent work experience.

• 10+ years supporting senior executives in a fast-paced environment; Extensive experience in providing C-level support and assistance at the highest corporate levels.

• Demonstrated relevant experience with Microsoft Office Suite and a general understanding of IT technology.  

• Demonstrated ability to build strong relationships and collaborate seamlessly with fellow Executive Assistants. 

• Excellent organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.

• Strong track record of performing duties with a high level of professionalism, flexibility, discretion, and judgment.

• Exceptional attention to detail, problem-solving skills, and the ability to anticipate needs.

• Seeks out, builds, and maintains trusting and collaborative relationships with others inside and outside of the organization.

• Experience working within Life Science, Technology, Finance, Consumer Goods, and Semiconductor Manufacturing industries preferred, but not required. 

Skills & Competencies:

• Must have a can-do attitude, be resourceful, and have an approachable demeanor.  

• Demonstrates competence and ease in communicating with senior executives and their teams, both in writing and verbally. Exhibiting sound judgment and maintaining a professional demeanor are key attributes to this role.

• Exhibits a strong work ethic to generate high quality work under tight deadlines, handling a diverse range