Retail Administrative Assistant

Work Location: 3808 N Sullivan Rd BLDG N-15 #106, Spokane Valley WA 99216

The Opportunity 

• Retail Administrative Assistant at a growth-oriented energy company 
• Enjoy exposure to various aspects of retail operations, offering a well-rounded experience in the industry.
• Contribution to the success of the retail stores through efficient administrative support and customer service excellence.
• Interact with our friendly and collaborative staff in the local store support center on a daily basis
• Reporting to the VP of Retail, you will provide exemplary administrative support to the Retail Store Support Center and stores.

Key activities include:

• Managing licenses and permits and renewals of them, to include ensuring receipt and posting of licenses and permits at retail locations, and track renewal dates to prevent expiration and renew on timely basis
• Distribute regulatory store licenses and permits for various categories
• Assist with processing invoices, including creating purchase requisitions, and tracking purchase orders with approver names.
• Schedule and ensure compliance of utility backflow prevention tests
• Produce needed spreadsheets, letters, memos, forms, and reports
• Maintain electronic filing of contracts, licenses, permits, and blueprints
• Review invoices for supplies and services
• Greet visitors in a professional and friendly manner
• Maintain retail site lists and emergency contact cards
• Manage store manager/assistant manager cell phone lists
• Collect and distribute monthly operations calendar
• Coordinate arrangements for quarterly retail store managers meetings
• Front desk duties, including answer and direct phone calls, take messages as necessary
• Manage incoming and outgoing mail and packages daily
• Maintain general front lobby upkeep, including resetting conference rooms after meetings
• Ship letters and packages using FedEx, USPS, and UPS services
• Ensure office supplies inventory is kept up-to-date and ordered bi-weekly
• Ensure the break room and office are generally clean and tidy
• Open and close the office each day to prepare for the support team
• Distribute daily mail and supplies to respective departments
• Order, distribute, and monitor inventory of store uniforms, name badges, and special orders<