Executive Assistant

Executive Assistant
American Public University System 

The Executive Assistant is part of the office of the President, and will work closely with the President, Chief of Staff (CoS), Manager, members of the senior leadership team, Board of Trustees (BoT), and APUS employees. The Executive Assistant is responsible for a broad variety of administrative duties, providing onsite and virtual support to ensure business operations run smoothly.

Responsibilities: 

• Works closely and effectively with the Manager of the Office of the President to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Completes a broad variety of administrative tasks including managing  extremely active calendars; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings.
• Onsite preparation, travel, and support as able for APUS Executive Leadership meetings
• Partners across departments on all aspects of meeting planning and execution. Owns meeting logistics from start to finish (catering, room setup, technical support, agenda creation, logistics, and more). Coordinates with the University Events Team on large offsite meetings.
• Creates and maintains a friendly and professional office environment, acting as the face of the Office of the President in the Managers absence
  • Serves as one of the administrative liaisons to the Board of Trustees for onsite meetings
  • Assists board members with travel arrangements, lodging, and meal planning as needed
  • Onsite preparation, travel, and support for all Board of Trustees meetings
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Prepares reconciliation of credit card expenses and completes expense reimbursements for the appropriate executive(s)
• Answers appropriate executive(s) phone and monitors messages and follow-up, as required.
• Maintains up-to-date contact and distribution lists.
• Coordinates maintenance of office equipment, orders office supplies and hospitality items as needed.
• Other duties as assigned.

 

Requirements: 

• 5+ years of experience supporting a C-level employee, preferably in a public company.
• Can-do attitude with demonstrated ability to perform in fast-paced, deadline-driven environment.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Superior interpersonal skills and the ability to build strong relationships, demonstrating tact and discretion.
• Excellent written and verbal communication skills.
• Strong decision-making ability.
• Highly resourceful team-player.
• Ability to anticipate approaching problems and establish plans for future success.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Highly proficient with MS Office Suite, Teams, Zoom, and other collaboration tools to enable productivity in a virtual environment.

Work Environment, Physical Demands, and Travel: 

• Work Location
  • Flexible: This employee’s work location is flexible with a blend of remote work and in-office work from the core office locations in Charles Town, WV, Washington, D.C., and Ft. Lauderdale, FL 
  • Employee must have high speed internet connection and a dedicated work space.
• Physical Demands
  • The employee must frequently lift and/or move up to 25 pounds.
  • Sedentary or sitting position for long periods of time.
• Travel
  • Requires travel including same day and overnight travel to off-site meetings and functions.

Education: 

• Bachelors Degree

About Us: 

American Public University System (APUS) is an Online University based in Charles Town, WV.  Our company has over 100,000 students.  Our emphasis is educating our nation’s military and public services communities with quality and affordable education.  APUS provides partnership and commitment in helping students realize the dream of a higher education and the opportunities that brings.  

It is the policy of American Public University System (APUS) to afford equal opportunity to all qualified persons.  We treat all qualified individuals equally as to their recruitment, hiring, assignments, a