Hospital Lead Executive Assistant

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! 

JOB SUMMARY
Responsible for providing professional administrative support to the Chief Executive Officer by translating strategic direction into independently developed and executed project plans that achieve organizational objectives. This position requires the individual to perform and carry out duties and responsibilities at an executive level. Individual must have the ability to interact with diverse levels of management and administration across the institution. Must demonstrate strong decision-making skills while maintaining strict confidentiality regarding organizational matters. 
 

This position will supervise and mentor administrative staff within the CEO office.
 

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  Bachelor's Degree in Business Administration, Healthcare Administration, or directly related field. 
   

• Experience
  5 years Relevant additional years of work experience may be considered in lieu of education. or 
  5 years Relevant experience. 

• Preferred

    - 2 or more years of direct supervisory experience
   

JOB DUTIES

• Provides administrative support to the Chief Executive Officer.
• Manages complex calendars, schedule meetings, coordinate appointments, and ensures effective time management.
• Handles correspondence, including drafting memos, reports, and high level presentations.
• Coordinates and implements executive-level projects, ensuring alignment with strategic objectives.
• Assures the effectiveness of committees and meetings by recording minutes, preparing, and distributing agendas, related materials and following up on active action items in the minutes.
• Coordinates travel arrangements, expense reporting, and reimbursements in a timely manner for executive leadership.
• Serves as a key liaison between internal departments, external stakeholders, and health care partners.
• Assists in planning and executing events, conferences, and board meetings.
• Determines work priority and engages in obtaining and dispersing information. Provides counsel on decisions affecting interdepartmental relationships by supplying information from variety of sources and communicating in an appropriate professional manner.
• Monitor inv