Senior Executive Assistant

Job Description:

Senior Executive Assistant

The Role

As a member of Enterprise Technology, you will provide sophisticated administrative support for Enterprise Cybersecurity In this role, you frequently will be called upon to use your interpersonal skills as you support the leader’s daily initiatives and directly interact with business partners and the team at large. You will be asked to prioritize multiple tasks simultaneously and serve as the focal point of a multifaceted, fast-paced business environment.

 

Your responsibilities include:

• Handle and prioritize complex executive calendars across Fidelity.

• Coordinate travel, prioritize expense reports, and process invoices.

• Provide support in various administrative projects, assisting executives by taking ownership for complex details and executing independently.

• Initiate resolution of sophisticated problems and inefficiencies.

• Maintain strict confidentiality and possess a detailed knowledge of the Executive’s span of control and company policies and procedures.

• Work with spreadsheets, databases, and word processing software packages to support executives by crafting quality presentations, reports and current data and information.

• Partner on agenda and presentation creation for leadership, all-hands and other key team meetings.

• Prepare and format critical documents.

 

The Expertise and Skills You Bring

• Bachelor's degree is strongly preferred but not required.

• 5 years of senior executive admin experience.

• Broad understanding of company/functional policies and practices and financial industry background is highly preferred.

• Polished, professional maturity and previous corporate environment experience.

• Proven effectiveness in interactions and communications with senior level management.

• Advance administrative skills to provide daily executive support, while simultaneously working on administrative projects and other diverse tasks.

• Collaborates effectively in a high volume, fast-paced environment, balancing multiple priorities.

• Detail-oriented, proactive, and strong organizational skills.

• Self-starter with a sense of ownership and who has the initiative to proactively identify and resolve issues and know when to seek clarification or assistance.

• Ability to exercise extreme sensitivity, discretion, and judgment as you will be tasked with assignments that are often confidential and sophisticated in nature.

• Flexible and willing to adapt to different work styles, preferences, and frequently changing priorities.

• Exceptional team player who develops strong working relationships with colleagues across the company and prioritizes team engagement and events.

• Willingness to learn and advance your skills.

• Excellent written and grammatical skills (i.e. for generating and editing memos and emails) and are proficient in MS Office (SharePoint, Office Teams, Microsoft Word, Excel, PowerPoint, and Outlook).

 Note: Fidelity is not providing immigration sponsorship for this position

 

The Team

The administrative staff at Fidelity plays a vital role in the company's success, and those individuals serving in these positions are recognized by their colleagues as key members of their group, department, or interpersonal team. You will work directly with, and provide support to, management at all levels of the company and frequently share best practices as well.

Certifications:

Category:

Administration

Most roles at Fidelity are Hybrid, requiring associates to work onsite every other week (all business days, M-F) in a Fidelity office. This does not apply to Remote or fully Onsite roles. Some roles may have unique onsite requirements. Please consult with your recruiter for the specific expectations for this position.

Please be advised that Fidelity’s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and re