Executive Assistant

Job Description Summary

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.  

In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.  

We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm. 

HarbourVest is an equal opportunity employer. 

This position will be a hybrid work arrangement, which translates to 2-3 days minimum per week in the office with a preference towards three days. 

We are currently looking for a motivated executive assistant to empower our Credit Program with a broad range of administrative tasks. 

The ideal candidate is someone who is:  

• An excellent written and verbal communicator 

• Committed to excellence and attentive to detail 

• A team-player  

• Able to balance and prioritize multiple responsibilities 

What you will do:  

• Prepare monthly expense reimbursement reports 

• Coordinate travel arrangements 

• Manage calendars including planning meetings and conference calls 

• Log client updates and fund-related activity and communications in Salesforce 

• Track new deals and GP engagement and meetings in the Deal Cloud platform 

• Routine typing, scanning photocopying, faxing materials, organizing and routing correspondence 

• And other responsibilities as required 

What you bring:  

• Ability to communicate efficiently with all levels of management both internally and externally 

• Excellent organization and time management skills 

• Proficiency in Microsoft Office Suite (Outlook, Work, Excel) 

• Experience with Salesforce  

Education Preferred 

• No advanced degree, but equivalent experience 

Experience 

• 5-8 years of administrative support experience in Financial Services capacity preferred  

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