Executive Assistant - R&D

Requisition ID:  32456  

 

At Terumo Blood and Cell Technologies, our 7,000+ global associates proud to come to work each day, knowing that what we do impacts the lives of patients around the world. For Terumo, for Everyone, Everywhere.

 

We make medical devices and related products that are used to collect, separate, manufacture and process various components of blood and cells. With our innovative technologies and service offerings, we touch a patient’s life every second of every day and are committed to continuing to increase the number of patients we serve. Advancing healthcare with heart.

 

With some of the best and brightest minds in the industry, an unmatched global footprint, comprehensive benefits and a distinct culture, Terumo Blood and Cell Technologies is a great place to work, grow and be part of a team that is focused on making a difference. Join us and help shape wherever we go next. You create your future and ours.

 

We are seeking an exceptional Executive Assistant to provide high-level support to Research and Development executives in our dynamic, mid-size company. This role is crucial in ensuring the smooth operation of our executive function and requires a proactive, detail-oriented professional with superior organizational and interpersonal skills.

 

ESSENTIAL DUTIES

• Manage complex calendars and schedules for multiple Executives, including coordinating meetings, travel arrangements, and prioritizing commitments.
• Serve as the primary point of contact for internal and external stakeholders, handling communications with discretion and professionalism.
• Prepare and edit correspondence, presentations, and reports with meticulous attention to detail.
• Organize and maintain executive files and records, ensuring easy access to critical information.
• Plan and coordinate high-level meetings, events, and conferences.
• Manage expense reports and budget tracking for the executive offices.
• Anticipate the needs of the executives, proactively addressing potential issues before they arise.
• Handle confidential and sensitive information with the utmost discretion.
• Provide general administrative support, including managing incoming requests, greeting visitors, and handling mail.
• Identifies process improvements and assists in planning, coordinating, and implementing new programs or procedures.
• Establish priorities and manage a diverse workload.
• Acts as a resource for colleagues with less experience. 

 

 

MINIMUM QUALIFICATION REQUIREMENTS

Education

Bachelor’s degree or, equivalent of education and experience sufficient to successfully perform the essential functions of the job may be considered.

 

Experience

• Minimum 7 years experience supporting C-level or senior executives.

• Experience in a global business environment preferred.
• Professional certification (e.g., Certified Administrative Professional) is a plus.

 

Skills

• Exceptional organizational skills with a proven ability to multitask and prioritize in a fast-paced environment
• Superior written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite and other relevant software
• Demonstrated ability to exercise good judgment, show initiative, and maintain confidentiality
• Strong problem-solving skills and ability to work independently.