Payroll/Benefits Specialist

Job Posting Title

Payroll/Benefits Specialist

Agency

320 DEPARTMENT OF WILDLIFE CONSERVATION

Supervisory Organization

Wildlife Conservation

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$47,725.51 plus state benefit allowance.

Job Description

Under the supervision of the Human Resource Administrator, is responsible for the processing of payrolls and related forms and reports. Provides payroll information for budget. Process all payroll deductions. Maintain employee group insurance and benefits programs, including retirement benefits. Assist agency employees by interpreting and explaining their employee benefit plan. Assist with processing workers’ compensation claims. Maintain records and reports for employee retirement contributions. Advise and process all forms for separating and retiring employees. Routinely works with comprehensive, confidential records and filing systems. Perform other duties as may be assigned by the Human Resource Administrator. 

POSITION: Payroll/Benefits Specialist

LOCATION: 1801 N. Lincoln Blvd., OKC, OK 73105

JOB DUTIES

Records a variety of employee information to maintain and update payroll and benefit records.

Works with the Human Resource Assistant to ensure time is entered according to policy and procedure.

Process and reconcile monthly, supplemental, retro, and on demand payrolls within prescribed deadlines. Analyze and determine accuracy of payroll prepared. Ensure that procedures for all special payroll items such as longevity and worker compensation adjustments are followed. Reviews a variety of payroll source documents and identifies and reconciles discrepancies.

Identify problem areas or situations, evaluate problem causes, and take corrective action to resolve identified problems. Requests on demand checks if appropriate.

Compiles employee payroll data such as garnishments, worker compensation, benefits, retirement, and miscellaneous deductions. Verifies accuracy of data and keeps accurate records.

Process all required payroll deduction payments within prescribed deadlines. Provide accounting with required information timely to ensure payments are processed on time.

Answer questions from employees and supervisors regarding payroll matters.

Assist employees by interpreting and explaining their employee benefit plan provisions.

Administers the insurance program for new, current, and departing employees and their dependents. Coordinates annual open enrollment for benefit plans.

Coordinate retirement enrollment and termination forms including vesting and withdrawal options for departing employee for the Defined Benefit and Defined Contribution plans. Submit monthly contribution information to appropriate vendor by prescribed deadlines.

Assist the Chief of Administration with updates to the plan documents and other retirement matters. Prepare Defined Benefit Retiree Census data and submit annually to the Retirement Actuary.

Assist Human Resource Administrator with required payroll and benefit information for the annual budget.

Process workers’ compensation payroll adjustments. Coordinate and submit the required documents to the appropriate entity in a timely manner. Notify the Human Resource Administrator of any issues or concerns that need attention.

Works in conjunction with other sections to complete items needed for agency audits. May assist with governmental reporting, audits, and compliance. Follows all compliance directives.

Perform related work as required and assigned.

Must have the ability to:

• Lift and carry standard office equipment and supplies up to 25 pounds and operate a vehicle. 

• Establish and maintain effective working relationships, work independently, and be professional and courteous with the public, employees, other agencies, and other partners.

• Communicate clearly and effectively in public speaking situations and be able to express oneself clearly and concisely in writing.

• Use a personal computer and various other office equipment.  Should be proficient in Microsoft Word, Excel, PowerPoint, and have an overall understanding of internet-based computer applications. 

• May be required to occasionally work exte