APPLICATION INSTRUCTIONS:

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• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Join the College of Earth and Mineral Sciences (EMS) as a Research Project Support Assistant for the Energy Institute (EI) and Earth and Environmental Systems Institute (EESI). We have an opening for a newly created position in our world-renowned research institutes focusing on research administration support. You'll play a pivotal role in research operations, ensuring seamless coordination and compliance with funding guidelines. Responsibilities include data management, logistics coordination, and facilitating communication across teams. If you're passionate about research administration and eager to make an impact, apply now to be part of our dynamic team driving innovation in Earth and Mineral Sciences.

• Facilitate the transition from proposal to award setup. Maintain and update research files and sponsored funds lists. Monitor project expenditures, timelines, and balances. Work with project PIs to approve sub-award invoices. Aid in budget planning, modification, and forecasting within sponsor guidelines. Assist with cost-share tracking, transaction details, and project closeout procedures. Provide faculty/department administrative staff with salary balances on projects to assist labor distributions.

• Advise EMS Finance Office, appropriate faculty and departmental administrators, and students on related expenditure policies and procedures. Provide information to the EMS Finance Office to ensure proper accounting of any expenditures required for research activities.

• Support data management activities through data entry, coding, and generating reports

• Maintain documentation and records related to research activities, personnel certifications, operating procedures, and safety requirements

• Provide laboratory support including coordinating schedules, managing inventory, and maintaining safety documentation

The College of Earth and Mineral Sciences takes an active role in building a talented, inclusive, and culturally competent workforce. We understand that our shared