Requisition No: 842113 

Agency: Department of Health

Working Title: STAFF ASSISTANT - 64081028

 Pay Plan: Career Service

Position Number: 64081028 

Salary:  $32,760.00 - $36,036.00 

Posting Closing Date: 12/18/2024 

Total Compensation Estimator Tool

OPEN COMPETITIVE

Your Specific Responsibilities:

The employee in this position performs administrative work for the Bureau of Child Care Food Programs, Field Operations Section, South Region. The work requires a high degree of initiative, independence, judgment, accuracy and understanding of administration. The incumbent in this position will be required to complete a certification twice a year stating that all time worked has been on the Child Care Food Program. The incumbent complies with and monitors compliance (when applicable) of the mandatory requirements in Section 215.422, FS and Chapter 69 I - 40, FAC.

 

Establish and maintain a record keeping system for all regional monitoring reviews and related documents. Works with regional staff to ensure that all needed regional monitoring reviews and documentation is received and on file. Forwards all needed and/or requested monitoring records and copies of records to the Field Operations Administrator.

 

Assists the South Region Supervisor with the receipt and tracking of all DOH and Sponsor issued Serious Deficiencies documentation. Establish and maintain a record keeping system for all serious deficiencies documentation. Works with regional supervisors and staff to ensure that all needed serious deficiencies documentation is received and on file. Forwards all needed and/or requested records and copies of records to the Field Operation Compliance Specialist.

 

Prepares arrival letters and team review packets for D/U sponsor reviews. Assists Regional Supervisor in preparing D/U Review packets and the draft review report to send to Field Operations Compliance Specialist.

 

Provides general administrative support to the South Region Supervisor and staff. This includes, but is not limited to: answering the telephone, receptionist for field office, typing, filing, processing travel authorizations and reimbursement vouchers for Regional staff, ensuring that all Regional staff maintain a travel calendar, assists with time sheets, prepares and completes supply requisitions, maintains current inventory of all forms and supplies for the use of all Regional staff. Data entry of specified reviews into MIPS and scanning into eBridge. Provides back-up support to Field Operations Administrative Assistant I, as needed.

 

Performs other duties as assigned or required.

 

 Required Knowledge, Skills, and Abilities:

Knowledge of administrative principles and practices. Knowledge of office procedures and practices. Knowledge of the methods of data collection. Knowledge of principles and techniques of effective communication. Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing. Ability to prepare correspondence and administrative reports. Ability to prepare correspondence and administrative reports. Ability to understand and apply applicable rule, regulations, policies and procedures. Ability to utilize problem-solving techniques. Ability to work independently. Ability to plan, organize and coordinate work assignments, Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Ability to operate a personal computer and standard software packages.

 

Qualifications:

Purchasing Card -Assigned Purchasing Card responsibilities. Purchasing -This position is responsible for the preparation of purchasing and the approval of purchasing. Emergency Duty: Incumbent is required to work during or beyond normal work hours or days in the event of an emergency. Emergency operations functions required of the incumbent include, but are not limited to, Special Needs Shelters, Red Cross Shelters, or other emergency functions. The incumbent in this position is considered to have regulatory responsibilities in that s/he shall determine a regulated entity's compliance with federal, state or local statutes or regulation; or determine or recommend whether the agency should issue, revoke, cancel or suspend an entity's participation in a government program; or ap