Executive Assistant to the Staff Director

<p><span><span>MSF is an international, independent medical humanitarian organisation. We provide medical </span><span>assistance</span><span> to people affected by conflict, epidemics, disasters, or exclusion from healthcare. We are a non-profit, self-governed, member-based organisation. MSF was founded in 1971 in Paris by a group of journalists and doctors. Today, we are a worldwide movement of more than 63,000 people.</span></span><span> </span></p> <p><span><span>MSF coordinates operations through collaborations between global offices. The ‘MSF Operational Centre Amsterdam’ (OCA) is a partnership that is composed of the partners MSF-Canada, MSF-Germany, MSF-SARA, MSF-Sweden, MSF-</span><span>Netherlands</span><span> and MSF-United Kingdom. MSF-OCA has a team of more than 11,000 staff working in 115 emergency projects in about 31 countries. </span></span><span> </span></p> <p><span><span>The office of MSF-Netherlands </span><span>located</span><span> in Amsterdam hosts more than 400 employees, offering direct support to MSF-OCA operations. Around 50 staff focus on recruitment, </span><span>communication</span><span> and fundraising in The Netherlands (MSF-Holland) and 350 staff are focused on supporting MSF-OCA operations.</span></span><span> </span></p> <p><span><span>At Médecins Sans </span><span>Frontières</span><span> (MSF) / </span><span>Artsen</span><span> </span><span>zonder</span><span> </span><span>Grenzen</span><span>, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.</span></span><span><span> </span></span><span> </span></p> <p><span><span>MSF-Netherlands is looking for a</span><span>n experienced and </span><span>pro-active</span><span>;</span></span><span><span> </span><br/></span><span "times="" ,="" new="" roman_embeddedfont"="" roman_mscustomfont"="" roman_msfontservice"="" serif;"="" times=""><span> </span></span><span "times="" ,="" new="" roman_embeddedfont"="" roman_mscustomfont"="" roman_msfontservice"="" serif;"="" times=""> </span></p> <p><span><span>Executive Assistant to the Staff Director (</span><span>80-</span><span>100%)</span></span><span> </span></p> <p><span><span>Based in Amsterdam </span></span><span><span>                                                                                   </span></span><span><span> </span><br/></span><span "times="" ,="" new="" roman_embeddedfont"="" roman_mscustomfont"="" roman_msfontservice"="" serif;"="" times=""><span> </span></span><span "times="" ,="" new="" roman_embeddedfont"="" roman_mscustomfont"="" roman_msfontservice"="" serif;"="" times=""> </span></p> <p><span><span><span>Objective</span></span></span><span></span><span> </span></p> <p><span><span>We are </span><span>seeking</span><span> an enthusiastic and proactive Executive Assistant to support the Staff Director in driving the smooth functioning of our HR team at MSF Netherlands</span><span> and MSF’s Operational Center Amsterdam</span><span>. </span><span>In this role you will oversee and strengthen the efficiency and effectiveness of the Staff Director’s work, by setting priorities, controlling the flow of information, taking over assigned tasks, </span><span>monitoring</span><span> </span><span>progress</span><span> and </span><span>signalling</span><span> possibilities for improvement.</span><span> Your optimistic, can-do attitude will be crucial in fostering a collaborative and positive work environment. With a passion for people and a knack for </span><span>anticipating</span><span> needs, you will help ensure the team stays </span><span>organised </span></span><span><span><span>in our </span></span></span><span><span><span>dynamic </span></span></span><span><span>and international </span></span><span><span><span>NGO setting.</span></span></span><span></span><span> </span></p> <p><span><span><span>Main Responsibilities:</span></span></span><span></span><span> </span></p> <ul> <li> <p><span><span>Provide comprehensive support to the Staff Director and HR Management Team in their daily operations. This includes scheduling meetings, managing emails and phone calls, offering general administrative </span><span>assistance</span><span>, and coordinating travel arrangements.</span></span><span><span><span> </span></span></span><span></span><span> <br/></span></p> </li> </ul> <ul> <li> <p><span><span>Assist</span><span> in the organization and smooth execution of key international events and meetings, such as HR Coordinators Days, HR MT meetings, and Leadership Days, ensuring all details are well-planned and efficiently managed.</span></span><span><span><span> </span></span></span><span></span><span> </span></p> </li> </ul> <ul> <li> <p><span><span>Coordinate and </span><span>facilitate</span><span> meetings, including preparing agendas,