Job Description

Embry-Riddle: A Global Leader in Aviation and Aerospace

With vibrant campuses in Daytona Beach, FL and Prescott, AZ, plus a Worldwide network across approximately 120 locations, Embry-Riddle stands as the world’s largest aviation and aerospace university. For over 95 years, we've been pioneering education in STEM fields, serving over 11,600 residential students and 19,200 globally in the 2023-24 academic year with cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space.

The Opportunity

The position provides counseling services to students and parents regarding the application process for obtaining federal, state, private, and institutional sources of financial assistance. The position requires that counseling be performed in a variety of mediums -- in person, telephone, and by e-mail. Other responsibilities include monitoring individual student eligibility for aid awarded under specific programs and regulations; verifying the accuracy of information submitted by students on the Free Application for Federal Student Aid (FAFSA); certifying the eligibility and processing of funds for federal and private loan programs; providing assistance in identifying all sources of financial assistance for which a student may qualify in order to continue enrollment at the University, and communicating with students with respect to issues or conditions that may have a negative effect on their continued eligibility to receive financial assistance. Work in a professional and congenial manner within the Financial Aid Office, within the university and in representing Embry-Riddle externally.

Advise applicants and their families regarding the financial assistance process and how it relates to other functions of the university by:

• Interpreting for students and families how the financial aid process and determinations of financial need are made.

• Participating in Student Outreach programs as needed.

• Determining when it is necessary to make referrals of students to other on campus support services.

• Advising students on debt management and planning of finances in relation to college costs.

• Maintaining a working knowledge of other university office’s practices that affect Financial Aid, i.e. Admissions, Records & Registration, Student Financial Services, Collections, Accounting, Career Center, Counseling Center, College of Continuing Education and Prescott and Worldwide Campus Financial Aid Offices, etc.  

Evaluate the eligibility of applicants for financial assistance funds by:

• Evaluating student aid applications in compliance with eligibility requirements stated in federal, state and institutional regulations.

• Determining student academic eligibility for assistance by applying standards of progress requirements in accordance with federal and state regulations and university degree program requirements.

• Resolving any inconsistent data on student aid applications and verification documents in compliance with Federal Student Aid Verification Requirements.

• Interpreting financial data submitted by students and families in order to determine the level of student financial need in relation to program guidelines.

• Applying student aid awarding procedures to determine what levels of financial assistance to offer students.

• Completing the necessary file documents in order to support determinations made in the offer of student aid.

• Determining student eligibility for state grant funds based on state laws and regulations and readjust federal or other aid as necessary.

• Determining student eligibility for assistance when external aid programs are involved, ROTC Programs, outside scholarships, etc.

• Determining levels of allowable student indebtedness in relation to prior year and current year academic standings and level of financial need.

• Determining, when necessary, with proper documentation to support, the changing of a student’s dependency status and level of financial need as deemed justifiable by the evaluator.

• Maintaining a working knowledge of all federal and state student aid regulations and related office policies and procedures.

• Maintaining knowledge of the rules involved in completion of IRS Tax Forms as well as other external income and benefit programs.

• Processing student financial aid applications as assigned on a timely basis.

• Reconciling a portion of the disbursements made with accounting office records and resolving any discrepancies.

• Disbursing scholarship funds in accordance with donor requirements and federal regulations.

• Maintain a working knowle