HR Associate & Executive Assistant

Since its launch in 1993 with a collection of six essential handbags, Kate Spade New York has always been colorful, bold, and optimistic. Today, it is a global lifestyle brand that designs extraordinary things for the everyday, delivering seasonal collections of handbags, ready-to-wear, jewelry, footwear, home décor, and more. Known for its rich heritage and unique brand DNA, Kate Spade New York offers a distinctive point of view and celebrates communities of women around the globe who live their perfectly imperfect lifestyles. 

Kate Spade New York is part of the Tapestry portfolio – a global house of brands committed to stretching what’s possible.

A member of the Tapestry family, we are part of a global house of brands that has unwavering optimism and is committed to being innovative and wholly inclusive. Visit Our People page to learn more about Tapestry's commitment to equity, inclusion, and diversity.

Job Title: HR Associate & Executive Assistant

 

Primary Purpose: The HR Associate will be responsible for all administrative tasks and coordination of projects supporting the Human Resources team. The role is based in our headquarters in New York City in a hybrid-capacity.

 

The successful individual will leverage their proficiency in Human Resources to...

 

HR Administration & Communication

• Assist with the execution of department events i.e. teambuilding, lunches, volunteering, etc.
• Coordination of all HR team meetings, processes and projects
• Process invoices for payment and set up new vendors in Buying Hub
• Work in close partnership with Communications on the kate spade Quarterly Business Review and all logistics associated with the meetings
• Develop relationships with internal administrative staff to facilitate meeting planning and scheduling 
• Communicate and interact with members of the management team 
• Provide a bridge for smooth communication between the kate spade HR team and internal departments, demonstrating leadership to maintain confidentiality, trust and support 
• Maintain positive relationships with internal & external business partners and vendors
• Research, prioritize and follow up on incoming issues / concerns / topics
• Monitor and update trackers for new hires, transfers/promotions, terminations, open jobs, and temps/freelancers
• Maintain organizational charts in Visio
• Develop and manage any presentations needed for the SVP, Head of HR

 

HRBP Support, Recruitment and HR Partnership

• Serve as a liaison for hiring managers and talent acquisition for recruitment
• Track current and upcoming open jobs (in coordination with HR Operations)
• Liaise with hiring manager and Adecco on temp searches
• Work closely with Adecco for temp recruitment and tracking
• Internal onboarding/scheduling for new hires
• Manage offboarding process and communications
• Liaise with Talent Acquisition and assign Mentors as point of contact to manage KS internship and apprentice program recruitment and placement efforts
• Support Diversity & Inclusion initiatives across the business
• Guide leaders, people managers and employees to the appropriate source for queries and requests (including our intranet - The Loop, our HRIS systems – PeopleHub and our contact center - Tapestry People Services)
• Actively pursue knowledge of the business; business practices, policies, organizational structure, roles and responsibilities to better understand the business and leverage the understanding in your work

 

Executive Administrative Support

• Provide seamless calendar management for the SVP, Head of HR
• Manage logistics for meetings including organizing agendas, booking meeting rooms/zooms, calendar invites, preparing written materials, managing catering, room setup/cleanup, etc.
• Arrange all domestic and international travel, including itineraries, hotel, car, dining, entertaining
• Prepare Travel & Expense reports, reconcile corporate card expenses and uphold company T&E policies
• Manage, process and track invoices that go directly to the SVP, Head of HR
• Provide organizational and administrative support to kate spade HR team

 

The accomplished individual will possess...

• Proactive and uses intuition to anticipate needs for the SVP, Head of HR and team
• Strong judgment, professionalism with ability to maintain the highest level of confidentiality
• Ability to maintain composure and effectiveness in a fast paced environment while being professionally assertive when appropriate
• Collaborative, team player with great initiative