Exempt to Permanent - Senior Personnel Clerk (1204) Citywide (E10175)

Company Description

THIS IS A CITYWIDE RECRUITMENT FOR CURRENT CITY EMPLOYEES ONLY.

This is an Exempt to Permanent recruitment. Only currently active, exempt employees of the City and County of San Francisco in this recruitment’s classification will be placed on the eligible list for consideration of future permanent positions.

San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.

• Application Opening: July 18, 2025
• Application Deadline: Application filing will close on or after July 25, 2025.
  Salary: $83,278-$101,244 Annually
• Appointment Type: Permanent Civil Service
• Recruitment ID: E2P-1204-E10175

Job Description

Under direct supervision, the 1204 Senior Personnel Clerk performs specialized clerical duties in connection with personnel related matters.

ESSENTIAL DUTIES:

• Processes personnel transactions by gathering information for new hires, certifications, separations, reassignments, referrals, leaves of absence, and ensures that all personnel actions are initiated, and that correct records are posted and maintained.
• Processes personnel requisitions and modifications by filling out forms and/or entering information into the system either manually and/or electronically; locates budget information for requisitions and position control.
• Compiles and analyzes data for report, issues and tracks notifications to candidates for response, and verifies and corrects information to ensure accuracy of reports.
• Creates and updates personnel files, manually and/or electronically, to ensure that accurate information is kept on employee file.
• Responds to telephone and personnel inquiries for various personnel matters.
• Trains clerical staff to properly complete personnel related forms in order to ensure that correct procedures, rules, policies and regulations are utilized.
• May train and supervise clerical staff to ensure that established personnel related procedures are followed.
• Processes and schedules appointments for various personnel matters.
• Performs related duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS (Required):

1. Current Category 16, 17, or 18 Exempt Employee in Class 1204 Senior Personnel Clerk who has worked at least 2,080 hours in class 1204; AND
2. Two (2) years (equivalent to 4,000 hours) of verifiable experience maintaining personnel records and generating reports equivalent to the duties of City and County of San Francisco Class 1202 Personnel Clerk. Note: Personnel records are records relating to employees that are maintained within an HR environment.

Applicants must meet the minimum qualifications by the filing deadline. 

One-year fulltime employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40-hour work week).

Important Note: Please make sure it is absolutely clear in your application exactly how you meet the minimum qualifications. Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Please be aware that any misrepresentation of this information may disqualify you from this recruitment or future job opportunities. 

Additional Information

SELECTION PROCEDURES:

1. Job Application - Applicants must fully complete the job application. Information from resumes does not substitute for the information on the job application or preliminary questionnaire.
2. Preliminary Questionnaire – Training and Experience Assessment (100% Weight) - During the application process, candidates will be prompted to complete a Preliminary Questionnaire as part of the online employment process. Please answer the Preliminary Questionnaire carefully and thoroughly.  It will serve as the Training and Experience Assessment f