Administrative Assistant, Investment Banking

 

 

 

Requisition ID: 243712

 Salary Range: 52,000.00 - 86,700.00 

Please note that the Salary Range shown is a guideline only. Salary offered may vary based on factors, including, but not limited to, the successful candidate’s relevant knowledge, skills, and experience.

 

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

 

Title: Administrative Assistant, Power & Utilities, Investment Banking – Houston, TX  

Global Banking and Markets 
Global Banking and Markets (GBM) is a leading Canadian Capital Markets and Investment Banking business with a growing platform in the US and Latin America, operating globally for over 100 years. Scotiabank’s strong U.S. presence provides our clients an important bridge to this key global market for trade and investment flows across the Americas and the world. 
Global Banking & Markets provides a full range of investment banking, credit and risk management products and services relevant to the financing and strategic development needs of our clients. Our products include debt and equity financing, mergers & acquisitions, corporate banking, institutional equity sales, trading and research, fixed income products, derivatives, energy, foreign exchange and precious & metals. We also cross-sell the full range of wholesale products and services offered by the Scotiabank Group.  
Be part of an innovative, Global Capital Markets and Investment Banking business with a unique geographic footprint that puts capital to work for our clients across industries!  We work together to drive ambition for every future! 

Purpose
Contributes to the overall success of the Power & Utilities Investment Banking team, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives.  Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

What You’ll Do
Perform administrative tasks for a team, including: calendar management for internal and external meetings, manage heavy domestic and international travel arrangements, and complete expense reports
Experience coordinating travel logistics on behalf of several team members 
Expense report management for several team members, including follow-up & corporate card reconciliation as needed
Experience juggling multiple projects and ability to prioritize
Proactively support the Power & Utilities Investment Banking team in day to day management of scheduling and operations
Must have experience with Salesforce 
Participation in the day-to-day running of our Salesforce application, organizing all incoming support requests
Manage Salesforce users, profiles, roles, permission sets and other administrative responsibilities
Provide input into developing and enhancing current processes and procedures.  Comprehend and adhere to administrative policies implemented globally.
Organize and consolidate information from multiple systems and utilize Microsoft Excel to prepare lists/reports for consumption of sales team and leadership; importing/exporting of data between various systems
Role will need to work closely with a Business Lead, cross-functional internal teams, and external clients. The jobholder will need to be comfortable interfacing with external clients in a professional and friendly manner
Advanced experience with Microsoft Office Suite
Experience handling confidential information
Experience with space management and planning
Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk. 
Champions a high-performance environment and contributes to an inclusive work environment. 
Perform other duties as required

What You’ll Bring
Must have 5-10 + years working with a client-facing team in financial services
Strong relationship building capability – friendly, positive, collaborate and assertive
Strong self-awareness and desire t