Executive Assistant III

Job Title

Executive Assistant III

Agency

Texas A&M Agrilife Research

Department

Dean's Office

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

About Texas A&M AgriLife

Texas A&M AgriLife is comprised of the following Texas A&M University System members:

• Texas A&M AgriLife Extension Service
• Texas A&M AgriLife Research
• College of Agriculture and Life Sciences at Texas A&M University
• Texas A&M Forest Service
• Texas A&M Veterinary Medical Diagnostic Laboratory

As the nation’s largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service.

Click here to learn more about how you can be a part of AgriLife and make a difference in the world!

Position Information

We are seeking an executive Assistant III, who under direction, provides administrative support to high level administrators, including special events, projects, initiatives and programs. Provides leadership in planning, directing, and evaluating departmental operations. Functions as a high level departmental liaison to customers, and maintains interactions with high ranking officials within and outside of the University. Exercises discretion and independent judgment with respect to matters of significance.

Responsibilities:
-Provides direct support to the Executive Associate Dean (EADean) for the College of Agriculture and Life Sciences. Drafts, manages and signs correspondence and communications on behalf of the EADean by logging into Teams mail log, and moving to folder for review and approval. Schedules appointments & meetings, heavy calendar management, manages office phone line, and coordinates EADean travel. Coordinate travel arrangements and creates itineraries, submits travel for approval and approves and processes travel reimbursements in the System's travel system. Creates, expense reports, allocates funding, itemizes and submits expenses from EADean's Travel Card.
-Through coordination activities, assist EADean in faculty, department and college matters such as hiring,/credentialing, and unit evaluation. Send out calls for Retention of Tenure Requests, Post Tenure Review/Peer Review Requests, create reports and submit to faculty affairs.
-Collaborate with Assistant Dean for Budgets to update Faculty Reappointment FAQs, reappointment letter templates and data, as well as mail merge for faculty reappointment letters.
-Use Compass, DARS and other databases to access and develop informational summaries for the EADean.
-Provide information and assistance as requested by administrators in the University, College. System Agencies as well as faculty,
-Compiles reports, maintains records and other documents. Evaluates documents submitted for administrator’s signature. Provides support for long-range planning and scheduling activities. Provides expert advice to management.
-Formulate, Interpret, and implement policies, rules, and regulations. Acts as administrator’s representative in dealing with internal and external third parties.
-Communicates agency objectives, tasks, and decisions to staff, department heads and other leadership of behalf of the EADean. Researches and handles/coordinates special projects and events.
-Coordinates and leads support for departmental functions, including planning, directing, and evaluating operations. Plans long and short-term business objectives.
-Develop new process and SOPs for the department. Work with the 15 departm