Deputy Director, Family and Child Health Contracts Unit

Job Description

Only Permanent Employees in the title of Administrative Staff Analyst and comparable civil service titles of Administrative Manager (N/M), Administrative Contract Specialist (N/M), Health Services Manager (N/M) and Administrative Procurement Analyst (N/M).

Division/Program Summary:
The Division of Family and Child Health (FCH) of the New York City Department of Health and Mental Hygiene is charged with the creation and oversight of programs, policies, services, and environments that support physical and socio-emotional health, and promote primary and reproductive health services, health equity, social justice, safety and well-being for New York City families and children. The Division is comprised of the Bureau of Maternal Infant and Reproductive Health, the Bureau of Early Intervention, the Office of School Health, and the Bureau of Administration.

The vision of the Division of Family and Child Health is that every child, woman, and family recognize their power and is given the opportunity to reach their full health and development potential. We encourage qualified applicants with demonstrated commitment to social justice, particularly racial, gender, and LGBTQ equity to apply.

Job Duties and Responsibilities:
- Participate in a unit of staff engaged in contract related work and assist with day-to-day management of the unit.
- Provide expertise and guidance to operational, technical and professional staff on contracting and procurement methods, process and best practices of the Division, Agency and City.
- Review contract proposals and performance reports to ensure compliance with the agency's requirements and federal/state/city guidelines. Focus on outcome-based contracting helping programs and others think of outcomes and performance-based contacting as standard.
- Evaluate prospective contractors' budgetary proposals and financial reports.
- Provide technical expertise and support to contractors and subordinates whenever required.
- Manage and coordinate contract and procurement activities from inception to registration; implement systems and procedures with contracts team to ensure minimal delays in the activities
- Work closely with all staff in FCH, Bureau of Administration and seek ways to expand collaboration.
- Prepare all contracts for registration, renewal and amendment; assist in review & preparation of invoices for bill submission in accordance with relevant contracts terms.
- Establish and implement control mechanisms to facilitate program evaluation and monitoring of the contracts, as well as the contractors' performance.

Preferred Skills:
- Experience with contracts or procurement in a government, nonprofit or human services setting: NYC government experience and familiarity with Procurement Policy Board (PPB) rules.
- Motivated and willing to learn new skills and take on special assignments.
- Exceptional attention to detail.
- Outstanding written and oral communications skills.
- Terrific at teamwork and working collaboratively, with experience building relationships to achieve goals.
- Proven multi-tasker with ability to juggle multiple responsibilities and projects at once.
- Experienced with customer service and a track record that emphasizes teamwork.
- Proven experience monitoring budgets, contracts, and grants.
- Advanced proficiency with Microsoft Office, particularly advanced knowledge of Excel.
- Able to respond rapidly and accurately to requests, and work in a high-pressure environment.
- Escalate issues appropriately to management as required.

We encourage qualified applicants with demonstrated commitment to social justice, particularly racial, gender, and LGBTQ equity, to apply.

Why you should work for us:

- Benefits: City employees are entitled to unmatched benefits such as:
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
o a public sector defined benefit pension plan with steady monthly payments in retirement.
o a tax-deferred savings program and
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
- Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is th