GM Administrative Assistant

The General Manager Administrative Assistant (GMA) will support Reverse Logistics Distributed Network’s Multi-Site Leader (MSL) and other leaders in the MSL’s geographic region. The successful candidate will be highly organized, extremely detail-oriented, self-motivated, able to handle confidential information, as well as able to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously.

Key responsibilities include:

• Maintaining schedules, planning events, coordinating meetings, site visits, and conferences for Leadership and Site Teams.
• Conducting clerical duties, including ordering office supplies, responding to emails, preparing documents (e.g., org charts, presentations using graphics and spreadsheets), creating/maintaining internal information and site(s) webpage platforms
• Managing complex calendars and scheduling with diplomacy and discretion
• Managing and completing expense reports for MSL, Senior Leader(s), if applicable, and yourself as needed.
• Scheduling cost-effective travel arrangements which include: airfare/hotel/ground transportation for the MSL , Senior Leader(s), and yourself, as needed
• Recording meeting notes, creating conference agendas and minor content curriculum
• Assisting with internal communications for associates and leadership across multiple platforms, interfaces, and programs
• Running work-related errands as needed
• Thinking and planning ahead, delegating responsibilities appropriately, tracking team goals, helping drive completion of key deliverables, and following up on outstanding items.
• Working effectively with support partners who are remote (i.e., PxT, WHS, Finance) and interfacing with Sort Center site GMAs and Regional Executive Assistants, as applicable, to coordinate site activities (e.g., events)
• Serving as a representative on department team-building activities and peer recognition
• Traveling within the designated region to various sites, as deemed appropriate by leaders, with varying frequency, but projected once per quarter.


PLEASE NOTE: This role is remote. You must currently work out of one of the following locations:
Remote Location - Tennessee | Remote Location - Mississippi | Remote Location - Virginia | Remote Location - Maryland | Remote Location - New York | Remote Location - New Jersey | Remote Location - Pennsylvania | Remote Location - Missouri | Remote Location - Minnesota | Remote Location - Illinois.

Key job responsibilities
• Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• 2+ years administrative support experience at an executive level
• Ability to create graphs and spreadsheets in MS Office products. Ability to work a flexible schedule (Monday-Friday) and overtime as needed
• Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside contacts
• Ability to work in a virtual, remote environment
• Ability to travel within designated region

We are open to hiring candidates to work out of one of the following locations:

Virtual Location - IL | Virtual Location - MD | Virtual Location - MN | Virtual Location - MO | Virtual Location - MS | Virtual Location - NJ | Virtual Location - NY | Virtual Location - PA | Virtual Location - TN | Virtual Location - VA

Basic Qualifications

- Experience with Microsoft Office products and applications
- Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
- 2+ years administrative support experience at an executive level
- Ability to create graphs and spreadsheets in MS Office products. Ability to work a flexible schedule (Monday-Friday) and overtime as needed
- Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside contacts
- Ability to work in a virtual, remote environment
- Ability to travel within designated region

Preferred Qualifications

- Associate’s or Bachelor’s Degree
- Strong analytical skills and attention to detail
- Excellent written and verbal communication skills
- Ability to quickly learn organizational structure and the objectives of the team
- Passion and enthusiasm for the Amazon vision
- Strong organizational and communication skills, team orientated philosophy, and problem-solving skills
- Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
- High levels of integrity and discretion

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age