Front Office Coordinator Float

Position Overview

About Us:   

At Athletico, we believe in the power of support – because a little help can lead to extraordinary achievements. Physical therapy isn’t just about recovery; it’s about transformation. Our team thrives on providing life-changing care for our patients, and we know that achieving this begins with taking care of our own.   

Our mission is simple yet powerful: Extraordinary people improving lives.

 

Position Summary: Reporting to the Regional Director, the Patient Experience Coordinator Float (similar to medical receptionist and office coordinator roles) is the owner of the patient’s first and last impression and front-office experience and delivers first-class customer service throughout the patient’s physical therapy journey at Athletico. This position will provide front office support for multiple clinics locally. Ankeny North, Ankeny South, Grimes, Johnston, Urbandale, Waukee North, Waukee South, Adel, South Des Moines, East Des Moines, West Des Moines, Ingersoll, Altoona, Carlisle, Norwalk, Indianola, Creston

 

Benefits offered with this full-time position: 

• Medical & Rx, Dental and Vision (eligibility begins day one of employment) 

• HSA, Healthcare FSA, Dependent Care FSA 

• Progyny Fertility Benefit 

• Critical Illness, Accident, & Hospital Indemnity Insurance 

• Company Paid Basic Life / AD&D 

• Supplemental Life Insurance (Employee, Spouse, Child) 

• Company Paid Short-Term & Long-Term Disability 

• Long-Term Disability Buy-Up Option 

• Company Paid Maternity & Parental Leave 

• Adoption & Surrogacy Expense Reimbursement 

• KinderCare Discount  

• Legal & Credit Monitoring 

• 15 days PTO (accruing starts immediately upon hire) 

• 6 Major Holidays off plus 2 floating holidays yearly 

• Additional compensation opportunities on top of base pay 

• Bereavement Time Off & Resources 

• Commuter: Pre-Tax Transit & Parking 

• Retirement 401(k) (for 21+) w/ Per-Pay Company Match 

• SoFi Financial Wellness Tools & Loan Resources 

• HUSK Fitness Resources & Gym Discounts 

• Home, Auto, and Pet Insurance 

• Employee Assistance Program (EAP) 

• Employee Discount Program 

• Learn more by checking out our 2026 Athletico's Benefits Summary. 

 

Essential Duties and Responsibilities: The below is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organization and the overall business objectives of the organization.

• Provide professional, friendly and compassionate service to all patients and physical therapy staff in all interactions including issue resolution, scheduling, new patient onboarding, insurance verification, and billing.
• Manage clinic scheduling ensuring to match patient with the best clinician for their needs / injury as well as optimum patient flow.
• Provide new patient onboarding including facility tour, data gathering, and physical therapy staff introductions.
• Obtain verification of patient medical insurance information and manage patient insurance requirements and inform patients of insurance benefits and options for payments on account.
• On behalf of physical therapists, coordinates the communication of patient progress to physicians, nurse case managers, adjusters and attorneys.
• Assist with management of patient expectations based on clinical findings including frequency and duration of treatment, progression toward functional goals, and discharge planning. Serve as a contact for physical therapy post-care needs.
• Organizes cultural moments (e.g., patient’s physical therapy goal celebrations) in concert with the clinical team to make sure all patients are recognized and appreciated.
• Execute and reinforce administrative and patient experience Standard Operating Procedures (SOPs) and best practices within the clinic.
• Provide general office, receptionist, and clerical support to assigned location.

Qualifications:

• Education:
  • High School Diploma or GED
• Knowledge and Technical Skills:
  • Excellent customer service skills
  • Proficient with the use of MS Office, Outlook and Excel
  • Knowledge of healthcare insurance benefits and c