Administrative Coordinator

Department Overview

The Administrative Coordinator position supports the functions of Emergency Services. The responsibilities include four groupings of work: timekeeping, HR administrative support, manager support and specialty supplies.

Manager support will include a blend of administrative tasks, use of office technology, multiple computer systems/programs, advanced technical knowledge and complex coordination efforts. Excellent customer service, independent thinking and proactive approaches to problem solving are required.

The person in this position will be expected to enter and work within the clinical environments of the Adult Emergency Department, Pediatric Emergency Department and ED Observations units. The Administrative Coordinator will be interacting with healthcare employees, health care equipment and supplies and potentially patients or other members of the community including but not limited to EMS.

Function/Duties of Position

The Administrative Coordinator position supports the functions of Emergency Services. The responsibilities include four groupings of work: timekeeping, HR administrative support, manager support and specialty supplies. Manager support will include a blend of administrative tasks, use of office technology, multiple computer systems/programs, advanced technical knowledge and complex coordination efforts.

Excellent customer service, independent thinking and proactive approaches to problem solving are required. The person in this position will be expected to enter and work within the clinical environments of the Adult Emergency Department, Pediatric Emergency Department and ED Observations units. The Administrative Coordinator will be interacting with healthcare employees, health care equipment and supplies and potentially patients or other members of the community including but not limited to EMS.

Required Qualifications

Four years of general office or secretarial experience; OR

An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR

A Bachelor’s degree and two years of general office or secretarial experience; OR

An equivalent combination of training and experience.

Note: Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience. Contact Compensation for confirmation of eligibility.

 

Excellent customer service skills.Ability to demonstrate independent thinking skills and proactive approaches to problem solving.Must be able to effectively utilize expert oral and written communication skills with staff, customers, patients and clinicians.Excellent computer knowledge and skills including but not limited to the following:• Ability to type 60-70 wpm with accuracy• Word processing• Excel• Power Point• Outlook

Preferred Qualifications

Bachelor’s degree or higher. Increasingly progressive administrative support/coordination experience. Experience with medical terminology.Experience: Experience with OPEx or Lean principles.Previous timekeeping experience.Previous experience in an emergency medicine setting.

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.