ADMINISTRATIVE ASSISTANT

ABOUT THE ROLE

The Executive Assistant provides high-level administrative support to executive leadership by managing schedules, communications, travel arrangements, reporting, and organizational priorities. This role requires exceptional professionalism, discretion, communication skills, and the ability to manage multiple priorities in a fast-paced environment.

SAFETY IS OUR HIGHEST PRIORITY. Safety is our highest priority. We believe a safe workplace is built on mutual respect, care, and accountability. Every team member is empowered and expected to follow safety practices, look out for one another, and speak up about potential risks. Together, we create an environment where everyone goes home safely each day.

WHY JOIN OUR TEAM?

At Wells, we empower talented team members to deliver exceptional client experiences through innovative problem-solving across preconstruction, engineering, operations, and project management. Guided by honesty and hard work, we build lasting trust while continuously improving building processes. Through strong collaboration, we deliver safe, reliable results that reduce risk and help our clients and communities succeed.

WHAT WE OFFER
Wells provides a competitive benefits package designed to support employees’ health, financial well-being, and work-life balance. Benefits include medical, dental, and vision insurance, company-paid disability and life insurance, wellness incentives, paid holidays, PTO, flexible spending accounts, HSA options, a 401(k) with profit sharing, access to Nice Healthcare, employee assistance resources, pet insurance, and additional voluntary coverage such as critical illness, accident, and hospital indemnity plans.

• Health and family care leave is available to both union and non-union employees.
• Union employee benefits are provided through separate collective bargaining agreements

WHAT YOU’LL DO

• Provide direct administrative support to executive leadership.
• Manage calendars, schedule meetings, and coordinate appointments and travel arrangements.
• Prepare reports, presentations, meeting agendas, and correspondence.
• Serve as a point of contact between executivePs, employees, clients, and external partners.
• Organize and maintain confidential files, records, and documents.
• Coordinate executive meetings, including logistics, catering, and meeting materials.
• Track projects, deadlines, and follow-up items to ensure timely completion.
• Screen phone calls, emails, and other communications, prioritizing as appropriate.
• Assist with expense reporting, invoice processing, and budget tracking.
• Support company events, leadership meetings, and special projects as assigned.
• Maintain a high level of confidentiality and professionalism in all interactions.

WHO WE’RE LOOKING FOR

We’re looking for a highly organized and <