Senior Administrative Assistant, Consumer Business Unit

Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.

We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.

At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

Job Title:    Senior Administrative Assistant, Consumer Business Unit

Location:    Miami, FL

Job Description

The Senior Administrative Assistant, Consumer provides a wide range of administrative and project management support to the General Manager of US Consumer Business and senior leadership team for the Consumer Business Unit. This position is accountable for achieving objectives and completing tasks in a timely and effective manner, maintaining a professional working environment and demeanor, and demonstrating high integrity, accuracy, confidentiality, and accountability, while serving as a liaison for the department with other functional areas.

Key Responsibilities

• Provide senior administrative support to GM, providing support, insights and coordination during team meetings, leadership forums and industry conferences.

• Autonomously and professionally carries out administrative tasks and coordinates daily office functions in response to the operational requirements of the business and in support of the office of the GM Consumer.

• Partners with GM to create framework for Consumer leadership meetings, managing agendas, structuring cadence of these meetings and identifying continuous improvement opportunities.

• Drives the coordination and preparation of reports, presentations, and other communications. Liaises with leadership and management team members and managers to request and assemble information. Assists in formatting and proof reading of business documents, internal and external reports.

• Provides internal meeting support such as planning, notes, follow-ups, set-ups, and scheduling. Coordinates conference calls, maintains and revises the department calendars/agendas as needed. Organizes meetings (including video and telephone conference calls), projects, with the ability to improvise, improve procedures, and meet critical deadlines.

• Prepares, maintains and submits expense reporting, ordering and maintaining office supplies, and arranges for equipment maintenance/repair coordinates domestic and international travel arrangements using company travel system and processes expense reports following established processes and travel policy.

• Manages all details and execution of summits/meetings ensuring that hotel, travel, speaking agendas, business review items and all key elements are addressed as needed. Ensures an excellent experience is delivered. Serves as a liaison between departments to ensure proper communications and business practices by working closely with all internal departments.

• Works across the Consumer business to execute projects and complex special assignments by establishing objectives, determining priorities and managing timelines.

• Creates status reports and general tracking mechanisms to ensure achievement of objectives through a detailed approach to task execution. Reports status updates to senior management.

• Evaluates success of projects and initiatives against its ben