Warehouse - Warehouse Administrator

Are you a construction-minded professional with a passion for building and making a lasting impact in the industry? At EFCO, we don’t just build concrete structures, we build careers, partnerships, and opportunities. Established in 1934, we deliver innovative, cost-effective solutions that make construction safer and more efficient.

Headquartered in Des Moines, Iowa, EFCO is a growing, people-focused company committed to Quality, Integrity, Innovation, and Super Service. From engineering and design to manufacturing and field support, we help customers turn vision into reality while achieving the Lowest In-Place Concrete Cost (LIPCC).


Purpose

Support daily warehouse operations by delivering administrative services related to documentation, billing, reporting, and equipment tracking. Ensure accurate recordkeeping and communication while coordinating with internal teams to maintain organized and efficient workflows.

EFCO Culture & Safety Statement

Act with Integrity by demonstrating honesty, responsibility, trustworthiness, and respect in all actions. Strive for Quality through continuous improvement and data-driven decision-making. Embrace Innovation by being self-aware, collaborative, and curious. Deliver Super Service by creating value and consistently exceeding customer expectations.

At EFCO, the health and safety of our team members, visitors, and contractors is an overriding priority and EFCO is committed to promoting a safe and healthy work environment by requiring all team members to participate in environmental, safety, and health program activities. This includes always wearing required personal protective equipment; participating in safety training; engaging in and supporting safety activities including reporting hazards, unsafe work practices & near misses, incidents involving property damage, and any / all injuries – no matter how minor – immediately to their supervisor or manager.

Key Responsibilities

Administrative Operations (40%)
Provide day-to-day administrative support to warehouse operations. Prepare reports, route documents for signature and approval, submit weekly payables. Enter orders into various platforms, while also coordinating lease records, small equipment orders, and freight billing. Apply strong technical proficiency and personal accountability to maintain data accuracy and support smooth processes.

Shipping and Receiving Coordination (40%)
Process, distribute and track incoming and outgoing shipments, including UPS deliveries, walk-in freight, and truck arrivals. Generate bills of lading, log returns, and handle image documentation. Partner with warehouse staff to verify returned items and ensure complete, timely data entry. Maintain accurate records and ensure required documentation is completed in compliance with EFCO’s standards

Communication and Backup Support (20%)
Act as the first point of contact for visitors and incoming communications. Assist the Plant Manager with internal communications, including call coordination and follow-up on unreturned or damaged equipment. Contribute to a smooth-functioning team environment through proactive, service-oriented behavior, using strong Organization and Communication skills. Support the District Sales Administrator as needed.

Additional duties may be assigned as required by business necessity may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing to meet organizational goals and priorities.

Qualifications

• Education: High school diploma or equivalent required.
• Experience: 1-2 years related experience
• Certification(s) and License(s): N/A
• Leadership: N/A
• Computer Skills: Proficiency in Microsoft Word, Excel, and PowerPoint; Outlook experience preferred.
• Other Requirements: Detail-oriented with strong filing, recordkeeping, and data entry skills; strong numeric, organizational, and written communication abilities; ability to work independently and maintain confidentiality; punctual and dependable with no travel required.

Core Competencies

• Technical Skills: Proficiently uses job-specific tools, systems, and procedures to perform tasks effectively.
• Communication: Communicates effectively verbally and in writing, producing clear, concise, and professional content and adapting style to audience and setting.
• Responsibility: Takes ownership of actions, tasks, and outcomes; follows through on commitments.
• Professionalism: Demonstrates reliability, accountability, and a respectful approach to all work and interactions.
• Adaptability: Adjusts quickly and effectively to changing circumstances, priorities, and feedback.

Physical Demands

Medium: Exerting 20 to 50 lbs of force occasionally and/or 10 -25 lbs