Entertainment Coordinator

Description

J o i n T h e S e v e n F e a t h e r s F a m i l y !

Why Work at Seven Feathers?

At Seven Feathers, our passion is people. We empower our team members to grow and succeed through a supportive, and fun work culture. Whether you’re just starting your career or looking to take the next step, we provide training, development, and a wide range of opportunities to help you achieve your goals. As part of the Seven Feathers family, you’ll feel valued and supported every step of the way.

The Position

The Entertainment Events Coordinator is responsible for planning, executing, and improving guest entertainment experiences at the resort. This role supports the Director of Marketing by managing all aspects of entertainment events, including contract negotiations, budgeting, vendor coordination, and post-event evaluations. The position ensures seamless execution and continual enhancement of the entertainment program.

Creative Coordination & Marketing Support

• Event Planning & Execution
• Lead the end-to-end planning and coordination of entertainment events.
• Research, develop, and propose events designed to increase guest participation and drive revenue.
• Coordinate all logistical elements of events, including supplies, food and beverage, décor, audio/visual, photography, transportation, and talent hospitality.
• Ensure all elements of events are executed as planned by attending and managing events on-site.
• Collaborate with internal departments and cross-functional teams for successful event delivery.
• Provide support and guidance to departmental managers planning internal entertainment events.
• Oversee decorating and setup for events, with hands-on involvement when necessary.
• Perform a variety of non-routine administrative duties in support of entertainment programs.

Vendor & Talent Management

• Research, evaluate, and negotiate contracts with entertainers, vendors, service providers, and sponsors.
• Maintain productive and professional relationships with third-party vendors, artists, and suppliers.
• Assist in the coordination of artist logistics including travel, food, accommodations, and technical needs.
• Review and execute entertainment-related contracts in compliance with company policy.

Budgeting & Financial Analysis

• Assist in the preparation of the financial proformas and budgets for each event to forecast profitability.
• Assist with post-event evaluations and profitability analysis to inform future event planning.
• Submit purchase and check requisitions in a timely manner for all goods and services.
• Track event-related expenditures to ensure adherence to budget.

Compliance & Documentation

• Write and submit event-related policies and procedures to the Gaming Commission for approval.
• Maintain accurate, organized records and documentation for each entertainment event.
• Ensure all files and event details are properly stored and updated in the shared drive.

Continuous Improvement & Process Development

• Provide constructive input to enhance operational efficiency and guest satisfaction.
• Identify opportunities to improve the entertainment program through feedback and post-event analysis.
• Assist in the development of departmental procedures and best practices.

Confidentiality & Professional Conduct

• Handle confidential information in a secure and professional manner.
• Ensure information is shared only on a need-to-know basis.

The Benefits:

We offer a competitive salary and a benefits package that shows how much we care about our team, including:

• Comprehensive medical, dental, vision, and Rx coverage
• Generous Paid Time Off to recharge and enjoy life
• 401k with up to a 3.5% employer match to secure your future
• 20¢ per gallon fuel discounts to keep you moving
• Free meals
• Direct Pay (Payday Advance)

Requirements

• High school diploma or GED required; Associate degree in Sales & Marketing, Business, or a related field preferred.
• 1–3 years of experience in event planning and promotions, preferably within a casino or resort environment.
• Administrative and clerical experience required.
• Proficiency in Microsoft Word, Excel, and Publisher.
• Excellent written and verbal communication skills, with the ability to interact effectively at all organizational levels and with a diverse guest base.
• Excellent organizational, time management, and multitasking skills.