Post Award Specialist I - Office of Sponsored Programs

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JOB TITLE:   

POST AWARD SPECIALIST I

JOB PURPOSE:

Administer sponsored projects awarded to the University of Wyoming from external sources, as well as internal UW-funded projects, according to the agency regulations and policies and comply with University of Wyoming policies and procedures; operate under many complex layers of regulations including the Code of  Federal Regulations Title 2, Subtitle A, Chapter II, Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements (UG), as well as Sponsor policies and procedures, and the State of Wyoming and University of Wyoming rules and regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Set up all externally funded awards/projects in the university system, ensuring awards and any subprojects budgets, F & A rate(s), requirements and deliverables are set up in compliance with award specific terms and conditions.  Process award modifications.
• Set up sub-awards and sub-award budgets in both the eRA system and WyoCloud-PPM.
• Responsible for preparation and submission of all Award financial reporting, ensuring submissions are accurate and compliant with award terms and conditions, sponsor requirements, and federal, state, and University requirements. Prepare electronic requests for funds and reports with independent judgment.
• Maintain copies of all agency deliverables in the Sponsored Programs' files electronically.
• Understand specific grant requirements; ensure financial compliance on contract conditions and assurances.
• Communicate with the Principal Investigators and the Fiscal Managers regarding the project’s financial status.
• Contact sponsors concerning accounts receivable that are ninety (90) days or earlier and turn over accounts receivable older than 90 days to the Account Receivable team for collection.
• Coordinate with the Accounts Receivable team to ensure the final draw-down of funds on awards are accurate. Also, prepare monthly draw-down of funds as may be required.
• Prepare monthly, quarterly, and annual financial reports as required by each agency for various contracts and sponsored projects.
• Responsible for monthly/quarterly/annual invoicing/billing for all awards assigned in portfolio, except the larger federal letter of credit draws.
• May monitor all compliance on contracts and sponsored programs. As may be required, perform periodic budget reconciliations and review to ensure allowability of activities charged to a project.
• Review expenditure corrections for accuracy, allowability, and compliance.
• Maintain compliance with auditor's demands to maintain copies of all agency deliverables in the Sponsored Programs' files.
• Motivate principal investigator regarding compliance with funding agency rules and regulations.
• Plan