Event Planner - Onsite Concierge

The next part of your journey is right around the corner — with The Standard.

A genuine desire to make a difference in the lives of others is the foundation for everything we do. With a customer-first mindset and an intentional focus on building strong teams, we’ve been able to uphold our legacy of financial stability while investing in new, innovative technologies that support the needs of our customers. Our high-performance culture focused on operational excellence thrives thanks to remarkable people united by compassion and a customer-first commitment. Are you ready to make a difference?

Job Summary

Support the Director, Events in planning, logistics, and general project management of events. Independently manage assigned events, including project management, vendor management, event design and production, event technology and mobile applications. Meet with, consult with, and support event stakeholders in all aspects of planning. Act as focal point for meeting and event support, lending expertise, leadership, and project management as needed in direct support of organizational and divisional objectives.

The position will manage the operations of the Portland Hub space, a key role in representing The Standard’s onsite spaces as a place for employees to connect, engage and learn. This includes booking and managing onsite spaces, as well as full event planning including hotel blocks, catering, dinners, transport, activities and logistics for larger events. 

Principal Duties & Responsibilities:

50% Event Planning & Execution

• Ownership of all phases of assigned event execution, including project plan, budget management, regular communications with Director, Events, and leadership team, on-site management of all event deliverables, and post-event analysis.  

• Direct accountability for event logistics (site selection, vendor/supplier management, all participant travel/lodging/meals/entertainment, agenda, media, meeting space(s), etc.) and execution in accordance with meeting purpose, objectives and content requirements.   

• Manage onsite logistics and setups, oversee building setup and AV tech vendor contractors 

• Liaise with multiple, enterprise-wide stakeholders to plan events for all departments 

• Research and maintain contracts and updated lists of various local suppliers 

30%     Manage Logistics, Deliverables, and Technology Platforms 

• Oversee event technology platforms for EB and RP sales events such as manage event online registration system including designing registration websites and managing generated emails and reports.  

• Oversee mobile app technology platform including integration with registration site, app design, and communications. 

• Research and manage virtual event platforms and contracted vendors as needed. 

• Utilize industry benchmarks and professional organizations to improve event delivery and budget utilization, and to implement current best-known-practices within the profession.   

10%     Budgeting/Data Tracking 

• Administer budget previews and routine reporting for assigned events such as revenues, expenses, budget under/over-run with accountability for all budget elements and outcomes, including maximizing budget by minimizing costs.   

• Audit and approve individual event invoices.   

• Oversee income taxation information provided to payroll for attendees.  

10%     Other Events, Projects, & Program Support         

• Other projects & programs in support of Director, Events and company leadership, and divisional sales objectives.  

Skills and Background You’ll Need

• Exceptional organization, event planning and logistics background  

• Experience using technology tools to track metrics and results in support of the ROI for field events  

• Excellent interpersonal, verbal and written communication skills  

• Creativity and problem-solving skills  

• Self-motivated; highly driven to seek efficiencies in processes  

• Proficient in Excel, PowerPoint, and Salesforce recommended  

• Strategy driven, with strong focus on metrics and data  

Job Specifications:

• Required education: High School Diploma 

  • Preferred education: Bachelors degree in business administration, marketing, or related field 

• Required experience: 2-3 years in cor