Senior Administrative Assistant

Job Description Summary

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The Senior Administrative Assistant provides high-impact, proactive administrative and operational support to VP General Manager ASCVD . The role is critical to enabling strategic focus, seamless execution, and effective collaboration across a complex, fast-moving organization.

This role will work onsite on the East Hanover Campus in accordance with Hybrid Working guidance.

 

Job Description

Key Responsibilities:

• Responsible for leadership of all administrative tasks and independent delivery of administrative services for leadership. Some examples outlined below:
• Act as a trusted partner to VP General Manager ASCVD and 6 Leadership team members, managing priorities across multiple leadership agendas while representing the organization with professionalism, discretion, and sound judgment.
• Responsible for proactive Complex Calendar, Travel & Priority Management; Expense and Reimbursement management; and PO process end to end: Independently manage highly complex calendars and global travel for multiple leaders, proactively resolving conflicts, optimizing schedules, and anticipating shifting priorities.
• Leadership:  Coordinate leadership team meetings, strategy sessions, town halls, and offsites. Ensure agendas, pre-reads, and materials are prepared, aligned, and distributed on time.
• Cross-Functional Stakeholder Coordination: Serve as a central coordination point.
• Operational Excellence & Ways of Working: Drive consistency and efficiency across leadership operations by improving administrative processes, tools, and ways of working.
• Information & Content Management: Manage executive correspondence, presentations, and documentation with high attention to detail and confidentiality. Manage knowledge management system through SharePoint, MS Teams, or other technologies.
• Communications & Alignment Support: Partner with internal communications, strategy, and transformation teams to support leadership communications and key initiatives.
• Compliance, Quality & Confidentiality: Ensure adherence to Novartis policies, data privacy, and compliance requirements.
• Administrative Community Leadership: Collaborate with other Executive Assistants, provide backup coverage, and contribute to the admin community.

Essential Requirements:

• Education: High School Diploma is required, Associate's Degree or Bachelor’s Degree is preferred
• Minimum 5+ years of administrative experience
• Extensive experience supporting multiple senior leaders in a global, matrixed

organization

• Proven ability to manage complexity, competing priorities, and rapid change
• Strong business acumen with a proactive, solutions-oriented mindset
• Exceptional organizational, communication, and stakeholder management skills
• High level of discretion in handling sensitive and confidential information
• Advanced proficiency with Microsoft 365 tools (Outlook, Teams, PowerPoint, Word,

Excel)

• Comfort working in Data, Digital, Technology, or transformation-driven environments
• Must work collaboratively with other admins in order to support on site team meetings, team building, and other ad hoc project work and culture work to build on-site community

Novartis Compensation Summary:

The salary for this position is expected to range between $63,630.00 and $118,170.00 per year.

The final salary offered is determined based on factors like, but not limited to, relevant skills and experience, and upon joining Novartis will be reviewed periodically. Novartis may change the published salary range based on company and market factors.

Your compensation will include a performance-based cash incentive and, depending on the level of the role, eligibility to be considered for annual equity awards.

US-based eligible employees will receive a comprehensive benefits package that includes health, life and disability benefits, a 401(k) with company contribution and match, and a variety of other benefits. In addition, employees are eligible for a generous time off package including vacation, personal days, holidays and other leaves.

To learn more about the culture, rewards and benefits we offer our people click here.

 

EEO Statement:

The Novartis Group of Companies are Equal Opportunity Employers. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, reli