Office and Events Assistant (Contractual / Part-Time)
Anne Arundel CountyAbout the role
Posting number: NPC872026
Department: Nonprofit Center @ 41 Community Place
Job classification: Temporary Employees
Posting type: Open & Promotional
Categories: Administrative Assistant
Summary
The Nonprofit Center
The Nonprofit Center at 41 Community Place (NPC) offers capacity-building support to local 501(c)(3) nonprofit organizations with the overall goal of advancing the health and well-being of Anne Arundel County residents. The Center houses nonprofit service providers, offering private office, co-working, and meeting spaces at below-market rates, and serves as an accelerator for smaller nonprofits at its location in Crownsville, Maryland. The NPC also offers professional development, networking opportunities, and resources to all 501(c)3 nonprofits that serve Anne Arundel County residents.
Position Description
This part-time, contractual position reports to the Executive Director of the Nonprofit Center. The employee will work on-site and support the office and meeting/event functions of the Nonprofit Center by performing the following duties:
Welcome nonprofit employees/volunteers and the general public to the NPC, distribute visitor badges, and maintain a visitor log.
Answer phones, responding to inquiries from the general public, county employees, and resident organizations by providing information, explaining procedures, or directing calls to another employee; Maintain an inquiry log.
Determine the availability of meeting space and explain the reservation guidelines process. Schedule and lead walkthroughs with meeting planners.
Set up meeting rooms and provide technology assistance for organizations using the space.
Offer visitors excellent customer service consistently.
Prepare materials for NPC meetings, professional development activities, and other events.
Assist with research, data entry, and other special projects.
Maintain building security and aesthetics to promote a safe and welcoming environment.
Other duties as assigned by the Executive Director or designee.
The work is performed in an office environment. It requires the physical setup of meeting spaces, including lifting up to 40 pounds, on a daily basis.
Examples of duties
Knowledge, Skills, and Abilities
The Office & Events Assistant must be able to:
Read and interpret written instructions
Establish and maintain effective working relationships with other employees and the public
Work well independently and as part of a team
Adapt to changes in the work environment and be able to deal with frequent changes, delays, or unexpected events
Use word processing, spreadsheet, presentation software (Google Suite) effectively
Learn, understand and apply County policies and procedures
Possess an interest in the work of nonprofit organizations in the county
Have flexibility to adjust work hours as needed
Qualifications
Graduation from an accredited high school or possession of a high school equivalency certificate is required.
Experience in general office support and clerical duties
Ability to communicate with the public in routine matters
Ability to move tables, chairs, and other event-related equipment
Ability to troubleshoot technical issues
NOTE: Up to 25 hours per week, typically Monday - Friday between the hou
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