Office Services Coordinator

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Office Services Team as an Office Service Coordinator located in our San Diego office.

Position Summary:

The Office Services Coordinator is responsible for performing general office tasks including internal mail delivery, arranging for UPS and messenger services, processing incoming and outgoing mail, faxing, handling large print, scan and/or copy jobs and other general administrative duties as assigned. Candidate should also be flexible to work overtime as needed.

Key Responsibilities:

• Processes incoming and outgoing mail

• Handles all internal mail delivery and pick up

• Arranges for UPS and messenger services

• Handles large print, scans and/or copy jobs, faxing, stocks paper at printer stations, orders and stocks office supplies, assists with office moves and conference room set-up

• Performs other general administrative duties as assigned

• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Qualifications

Skills & Competencies:

• High attention to detail, outstanding organizational skills and the ability to manage time effectively

• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation

• Position also requires the ability to work under pressure to meet strict deadlines, adapt to a fast paced high pressure environment to achieve business goals and objectives

• Candidate must be a self-starter who can work well under minimal supervision as well as take a proactive approach in being team oriented

• Strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills

Education & Prior Experience:

• High School Diploma; College Degree is a plus

• Minimum 1-2 years prior office services experience, preferably in a law firm

• Must have a competent working knowledge of all functions of copy, printing, binding, scanning and mailing equipment

• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook

• Exceptional computer skills with the ability to learn new software applications quickly

The expected pay range for this position is:

$25.69 to $28.92 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.  Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.  Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.