Accounting Manager (72017)

Job DetailsJob Location: GB GROUP MH - Morgan Hill, CA 95037Position Type: Full TimeSalary Range: $70,000.00 - $80,000.00 SalaryTravel Percentage: Up to 25%Job Category: FacilitiesThe Accounting Manager is responsible for overseeing the effective and efficient execution of accounting and financial operations, ensuring all departmental tasks are completed accurately, on time, and in alignment with company standards. This role requires strong leadership, attention to detail, and the ability to manage workflows while supporting cross-functional teams.

Key Responsibilities

Payroll Management


Oversee and review timekeeping for 300+ employees within the WorkMax system, ensuring accuracy and compliance
Resolve complex payroll issues in collaboration with employees and internal teams
Manage missing labor hour reporting (MLHR) and ensure timely processing
Support employees with payroll-related inquiries, reimbursements, and system navigation
Prepare and deliver weekly payroll adjustment datasets to shared services
Coordinate payroll processing by providing required reports for Paycom
Maintain duplicate payroll records in Computer Ease for accuracy and reconciliation
Oversee distribution of live checks and payroll documentation
Ensure accurate reporting and submission of workers’ compensation payroll data
Approve and manage Personnel Action Forms (PAFs) within Paycom





Accounts Receivable Oversight


Oversee payment application processes, including deposits and reconciliation
Ensure timely distribution of payment documentation to relevant stakeholders
Collaborate with collections teams and shared services to resolve discrepancies and improve cash flow





Financial Systems & Data Integrity (NetSuite / Computer Ease)


Manage and validate financial data across systems to ensure consistency and accuracy
Oversee Work Breakdown Structure (WBS) updates and change order tracking
Review and approve journal entries and month-end accruals
Ensure alignment between NetSuite and Computer Ease data
Support financial reporting and system integrity initiatives





Accounts Payable & Vendor Management (Oversight & Backup)


Supervise invoice coding and routing processes, ensuring proper job cost allocation
Review vendor reconciliations and resolve discrepancies
Oversee invoice intake and processing workflows
Ensure proper handling of lien waivers and vendor compliance documentation
Support vendor payment processes in coordination with shared services
Partner with operations teams to resolve invoice and purchasing issues
Oversee purchase order issuance, tracking, and updates
Assist in establishing vendor credit accounts and maintaining vendor relationships
Ensure compliance with business licensing requirements across municipalities





Leadership & Process Improvement


Provide oversight and backup support for key accounting functions, including AP and invoice processing
Guide workflow prioritization and ensure deadlines are consistently met
Identify opportunities for process improvements and increased efficiency
Serve as a key liaison between accounting, operations, and shared services teams
Exercise independent judgment in financial decision-making and issue resolution




QualificationsQualifications & Requirements


Minimum of 4 years of accounting experience, with exposure to full-cycle accounting functions
Experience handling advanced accounting tasks such as month-end close, accruals, and journal entries
Proven ability to manage workflows independently and deliver accurate results with minimal supervision
Proficiency in Microsoft Office and collaboration tools (e.g., Teams)
Experience with Paycom and NetSuite strongly preferred
Bilingual in English and Spanish preferred





Skills & Competencies


Strong leadership and organizational skills with exceptional attention to detail
Excellent analytical and problem-solving abilities
Effective verbal and written communication skills
Strong interpersonal skills with the ability to collaborate across departments
Ability to manage multiple priorities in a fast-paced environment
Self-motivated with the ability to work both independently and as part of a team


 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.