Project Administrator

About the company

 Wurzel Builders, LTD. is an Austin-based commercial builder committed to quality construction and building services. Our comprehensive construction services, leadership, planning and proactive approach to projects ensure each client’s vision is executed efficiently to meet or exceed their expectations. We specialize in building for some of the most well-known companies in the United States. We are committed to hiring the best talent in the industry and providing a great place for employees to learn, grow and be a part of our Wurzel work family.

Role overview

 The Project Administrator provides administrative support to the Project Manager and project team as related to the responsibilities listed below. All Project Administrators are encouraged to learn Project Manager skills through taking on project responsibilities as requested and approved by both the Project Manager and Project Administrator Team Lead as time permits.

Responsibilities

•  Ensure that the current project plans are in construction management software, and revisions are distributed to the appropriate subs in a timely fashion.

• Tracks all submittals via construction management software and informs the Project Manager when it is available for official review. Follow-up to ensure that all submittals are received and processed timely in accordance with the dates shown on the Submittal Log.

• Follow-up with the architect/owner/design team to ensure that the RFI’s are being answered completely and on time.

• Generate and maintain the following:

  • Submittal Logs

  • RFI logs/responses

  • Change Orders Logs

  • Subcontractor Contracts

• Organize all project documentation for quick, easy reference.  File documentation on construction management software and/or the company network in accordance with the department handbook.

• Gather and provide initial review of subcontractor pay applications and provide to Project Manager in a timely fashion.

• Creates and distributes OAC meeting agenda’s, take all notes at the OAC meetings and post on construction management software in accordance with the department handbook.

• Set up projects in construction management software in accordance with the department handbook.

• Provide administrative support for multiple projects at one time.

• Process subcontractor payment waivers.

• Upload project progress pictures in construction management software, as requested.

• Print civil/engineering/architectural drawings as requested.

• Produce project close-out documentation at or near the completion of each project in conjunction with Project Manager.

• Possible field assignments, as appropriate, determined by project size and complexity.

• Other duties as assigned.

Knowledge, Skills, and Abilities

 Minimum Requirements:

• High School diploma or related degree

• 2+ years of construction administration experience

Preferred Requirements: 

• SmartBuild or Procore experience

• Bachelor’s Degree in Construction Management or related degree

• 5+ years of construction administration experience preferred

Skills

• Proficiency with Microsoft Office products required

• Proficient in reading and understanding construction documents

Abilities and Attributes

• Advanced written and verbal communication skills

• Demonstrated problem solving capabilities

• Ethical behavior and integrity used in all situations

• Detail-oriented

• Strong negotiation skills

• Strong analytical and organizational skills

• Ability to prioritize

Logistics

Position Type/Expected Hours of Work

This is a full-time hourly position. Typical workdays and hours are Monday through Friday 8:00 a.m. to 5:00 p.m.

Reports To

This position reports to the Project Administrator Team Lead.

Travel

No overnight travel is anticipated for this