Associate Clinical Research Data Specialist - Hybrid in Nashville TN

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

VICC - Clinical Trials 160

Job Summary:

Monitors the data functions and the conduct of research protocols with some guidance. Ensures the integrity and quality of clinical research is maintained.

Hours: Monday - Friday, 8:00am - 5:00pm CST

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Preferred Skills and Qualifications

• Prior research experience
• Healthcare or clinical background with familiarity in medical terminology
• Experience in administrative support or customer service roles
• Transcription experience with attention to accuracy and detail
• Proficiency in basic data entry and information management
• Strong general computer skills and comfort working in multiple systems
• Experience with scheduling, document management, and electronic filing
• Professional communication skills, including coordination with external departments and stakeholders
• Experience uploading and managing clinical or diagnostic imaging
• Strong teamwork and collaboration skills in a fast-paced environment
• Excellent organizational skills with the ability to manage competing priorities
• Proven ability to multitask while maintaining accuracy and quality
• Proficiency with Microsoft Office Suite, including Teams and Excel
• Experience working with EPIC or other electronic medical record (EMR) systems
• Familiarity with electronic data capture (EDC) systems, such as Medidata Rave

KEY RESPONSIBILITIES
• Inputs, reviews and submits eligibility and supporting documentation into the data capture systems for a portfolio of studies.
• Identifies adverse events from electronic medical records, and provides support to correctly and completely record them.
• Coordinates data entry, data lock, monitoring and audit deadlines for multiple studies.
• Queries research team to clarify, reconcile and complete data issues. Identifies and resolves discrepancies per protocol.
• Prepares for and participates in internal and external clinical trial audits.
• Assist with registration and dispensation of clinical trial product using IVRS, IXRS, or IWRS.
• Maintaining appropriate and complete documentation of case report forms or electronic case report forms.
• Identifies and reports deviations for each trial.
• Reports metrics from given study load, including timeliness of entry and outstanding data.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES
• Database Knowledge (Novice): Knowledge and understanding of a database and how data is organized so that its contents can easily be accessed, managed, and updated.
• Quality Assurance (Novice): Understands the goal of increasing organizational productivity and individual performance by making the products and services within your work assignments more efficient and more effective.
• Regulatory Compliance (Novice): Demonstrates knowledge of the appropriate rules and regulations and apply them in difficult, stressful and complex situations. Able to interpret and explain rules and regulations that are ambiguous or unclear. Directs others in interpreting rules and regulations on the job and trains others in them.
• Problem Solving (Novice): Uses critical thinking and process improvement i.e. coaches and mentors development of problem statement, describes current state, identifies root causes, creates future state, coaches and mentors development of solutions and action plans with a sustainability plan. Applies appropriate tools to address issues.
• Data Analysis (Novice): The ability to analyze data in an accurate manner.
• Data Entry (Novice): The ability to transcribe information from the original source into an electronic system according to written and verbal instructions efficiently and accurately.
• Project Management (Novice): Planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives.