HR Administrator

<h3>What we do?</h3> <p><span>Aion Bank is a fully regulated European bank and credit institution, combining Vodeno’s cutting-edge, private blockchain-based platform with its ECB banking license, strong balance sheet, and deep regulatory expertise. Our mission is to provide a comprehensive suite of embedded banking solutions, enabling businesses to seamlessly integrate financial services into their offerings.</span></p><p><span>As part of the UniCredit Group, Aion Bank and Vodeno will accelerate their digital banking offer in strategic markets and will act as a sandbox for innovation for the wider UniCredit Group. Aion Bank and Vodeno's existing Banking-as-a-Service (BaaS) offering across key European markets, including Germany and Poland, will see the bank embed its services - ranging from account access and deposits to lending, payments and loyalty programs - directly into non-banking digital platforms, facilitating seamless customer experiences.</span></p><p><span>At Aion Bank, our biggest strength is our people—a team of highly intelligent, creative, and ambitious professionals who thrive in a fast-paced, innovative environment. We believe in delivering results while fostering a culture of passion and collaboration.</span></p><span>We are currently looking for a <strong>HR Administrator</strong> ready to join our adventure, share our ambition and help shape the future of digital banking.</span> <h3>What you will be doing?</h3> <ul><li><p>Prepare and manage HR-related documentation (contracts, annexes, certificates, etc.)</p></li><li><p>Track and manage deadlines for documents, certifications, and employment-related obligations</p></li><li><p>Coordinate and schedule medical check-ups and Health &amp; Safety trainings on time</p></li><li><p>Ensure proper filing and archiving of employee records in accordance with legal and company standards</p></li><li><p>Maintain high standards of confidentiality in all aspects of work</p></li><li><p>Liaise with external providers and internal departments to facilitate HR processes</p></li><li><p>Administer HR systems for accurate employee data</p></li></ul> <h3>Skills you should have</h3> <ul><li><p>A minimum of 1 year of previous experience in an administrative or HR role,</p></li><li><p>Strong sense of work culture, ethics, and confidentiality,</p></li><li><p>Fluent in English and Polish to effectively communicate in a multinational environment and local authorities,</p></li><li><p>Strong attention to detail and accuracy in handling data,</p></li><li><p>Ability to identify and resolve HR administration-related issues efficiently,</p></li><li><p>Strong organisational skills and the ability to manage multiple tasks simultaneously,</p></li><li><p>Excellent communication and interpersonal skills to work effectively with diverse teams,</p></li><li><p>Proactive and able to work independently with minimal supervision,</p></li><li><p>Availability to work a minimum of one day a week in our Warsaw office.</p></li><li>Fluency in Polish and English</li></ul> <h3>What we offer</h3> <span>You will get an opportunity to work in an <strong>innovative, digital bank </strong>applying state of the art approaches and technologies.<br/>You will be provided an <strong>Individual Development Budget</strong>, dedicated to enhancing your professional skills.<br/>If your role permits, we also offer <strong>flexible work location</strong>.<br/>You and your closest family will be covered with <strong>VIP-level private medical care</strong> which includes <strong>dental treatment</strong> and a<strong> hospitalisation package</strong>. <br/>We care for our colleagues’ well being, therefore we cover <strong>psychological consultations</strong> if you ever feel you need such support. <br/><strong>Aion bank account</strong> without fee. <br/>We co-sponsor your <strong>Multisport</strong> card and cover <strong>50%</strong> of its cost. <br/>You will work on computer equipment that delivers the best user experience — <strong>Apple MacBook</strong>. <br/>Our office in Warsaw offers <strong>healthy snacks</strong> throughout the day.</span> <h3>Our process</h3> <span>We keep our recruiting process simple. <br/><strong>Step 1: </strong>Talk with one of our Recruiters about your to date experiences and ambitions<br/><strong>Step 2: </strong>Meet with your future Team Manager to deep dive on the role specifics and our work environment</span><span><br/></span><span><strong>Step 3:</strong> Meet with the Head of HR to understand our vision and discuss how your experience and expectations fit what we are looking for.</span> <h3>Our note to you</h3> <p><span>Diverse teams really are the best teams. Research shows that some candidates may hesitate to apply for a job unless they meet every requirement. If you are excited about working with us, we encourage you to apply - even if you're not 100% sure. We are interested in getting to know you and learning about what you bring to the table.</span></p><p><span>Plea