Jobs and Careers

Executive Assistant 3

San Jose, United StatescontractVerifiedPosted 4 Aug 2025

💰 $100,000/yr

About the role

Job Title: Executive Assistant 3
Position Type: 5+ Month Project, possible extension, or conversion
Location: San Jose, CA 95110
Pay rate: $50/hr. on W2
What you will do:

Maintain executive calendar, manage staff meetings and commitments. Organize department communications and key events.
Assist in key projects as appropriate from mergers and acquisitions, venture investments, strategy, and partnerships and provide selective support to direct staff and others in the organization as needed.
Key attributes include the desire to build relationships, a strong willingness to help and support, and ability to be decisive and thrive in a fast-paced, ever-changing environment.
Manage calendar and travel to help drive maximum effectiveness, all while coordinating complex travel arrangements and successfully handling last minute changes
Assist with scheduling group meetings
Coordinate special projects and large meetings with internal and external individuals
Organize quarterly all hands meetings and semi-annual team building events
Compile and publish weekly senior staff minutes and group updates
Maintain up to date organizational charts, contact lists and email alias lists
Assist staff with travel coordination when required
Plan and schedule group off-sites
Arrange job candidate interviews and ensure smooth transitions for all new hires by obtaining office space, computer systems and accounts and managing all related work requests
Process forms including expense reports, change of status, employment requisitions, contractor timecards and IS and Facilities work requests
Perform general office administrative duties such as ordering supplies and equipment
Assist with audio, visual and video and web conferencing when needed. Manage all open purchase orders.
Work with vendors and project managers to ensure billing occurs in timely manner and that project scope changes are considered and accounted for.

Required Skills and Qualifications:

Positive can-do attitude, no ego - willing to follow through and do what it takes to get the job done. Team player Ability to communicate in a clear and concise way.
Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment.
Exceptional ability to multi-task, prioritize and work under critical deadlines and manage workload with little direction.
strong organizational skills, attention to detail and timely follow-through.
Desire to constantly look for opportunities to create systems, checklists, and approaches to make things run more smoothly.
Ownership of the outcome – even when there is a lack of full control, ability to see it through until it is completed.
Manage time effectively and proven ability to prioritize when there are conflicting priorities to ensure key projects meet deadlines. Excellent written and interpersonal communication skills

About Us:
Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnershi