Assistant Director, Pre-Award Services

Brandeis University is delighted to announce a career opportunity for an Assistant Director, Pre-Award Services in the Office of Research Administration. If you are looking for an opportunity to work at a beautiful university campus with lots of perks including free parking and access to a top of the line athletic facility, look no further! At Brandeis we offer a competitive benefits and compensation package which includes medical, dental and life insurances.  If you hope to advance your career through educational opportunities, Brandeis offers tuition benefits for employees, dependents and spouses.  Our 403b retirement savings plan includes a generous match.

Reporting to the Associate Director, Pre-Award Services, the Assistant Director is responsible for working to enhance departmental and institutional efforts in securing financial support of research, training, and creative activities by providing institutional review of grants, contracts, and other sponsored program applications and proposals for extramural funding.  Rooted in a deep and continuously-updated understanding of all federal regulations concerning sponsored project activity and institutional compliance responsibilities to sponsors, the Assistant Director serves as an authorized institutional signatory for sponsored programs under delegation from the Board of Trustees of Brandeis University, and provides award management and assures compliance with all institutional, state, federal and agency terms and conditions, legislative requirements, and policies and procedures.  The assistant director supports the continuous improvement of the Pre-Award office through continuously learning, supporting the departmental-level grants staff, where appropriate, and helping to position the Office as the administrative hub for supporting Brandeis’ core mission as a research institution.  

This job is located in Waltham, MA.  While we embrace the flexibility of a hybrid schedule, we do maintain a vibrant, in-office work culture.  The successful candidate will have the pleasure of working several days a week in the office with the team.

Responsibilities:

Policy & Strategic Programming (15%)

• Develops an in-depth and expansive knowledge of external sponsor regulations and requirements and stays fully abreast of all proposed changes in federal and state regulations and laws affecting sponsored programs, including the Federal Acquisition Regulations, the Code of Federal Regulations and state and institutional policies and reporting requirements to ensure continued compliance.  Leads in the development of an institutional response to proposed federal rules changes, as appropriate.    

• Provides guidance regarding the interpretation of regulations, laws, and policies to the research community.  

• Liaises with departmental administrators to cultivate open communication channels to proactively address issues affecting research administration within the institution.  Fosters internal collaborations and builds effective relationships and partnerships with key Brandeis stakeholders with tact and diplomacy to advance strategic initiatives and build alignment around key pre-award issues affecting the research mission of the institution.

Pre-Award Office Function & Oversight (85%)

• Processes proposal submission, review and approvals, as well as the negotiation and acceptance of awards (for grants and contracts), and award set-up from external sponsors. Maintains responsibility for the development, negotiation and approval of all contracts, subrecipient, and subcontract agreements.

• Holds delegated institutional signature authority to evaluate and endorse proposals and provide assurances, representations, and certifications on behalf of Brandeis’ proposals and signatory awards. Act as the Authorized Organizational Representative (AOR) for proposal submissions, award/contract receipt, award/contract modifications, subawards, financial reports/invoices, and non-sponsored project research-related agreements.

• Work directly with investigators, academic administrators, and relevant departmental administration staff to effectively and efficiently review proposals for compliance with University policies, as well as identify and resolve problematic terms and conditions and issues. Oversee the preparation and submission of revised budgets and payment schedules. Respond to PI requests for proposal development information as needed/requested. 

• Collaborate with the Office of Research Integrity, departmental pre-award offices, Sponsored Program Accounting and other academic and administrative offices on crosscutting issues involving proposal submission and award neg