HR/Payroll Coordinator Hybrid Role!

Ascentria Care Alliance employees and volunteers take pride in the impact they have on the people they serve. It’s more than just a job, it’s an opportunity our employees have to care for and share in the lives of people who greatly need and appreciate their presence. Ascentria Care Alliance focuses on every child, elder, person with a differing ability, refugee, teenage mom – and whomever they call “family” - in order to build stronger communities one person at a time, ensuring that they experience New England as home to caring communities where people experience love, belonging, wellbeing, and hope. This is an excellent opportunity to help shape the impact of a $150 M non-profit social services organization with programs throughout New England.

Summary:

Ascentria is seeking a Human Resources Coordinator to assist in covering the following tasks. Processing biweekly payroll for a workforce of 1,000+, maintaining accurate payroll records, and assisting in the processing of employee changes and backup for Worker’s Compensation

This position is 40 hours/week hybrid position (2 days in the office and 3 days remote) with benefits, including health, dental, paid holidays and paid time off!

Essential Responsibilities:

Payroll:

• Processes bi-weekly payroll information by collecting, calculating, and entering data to ensure payroll accuracy.
• Prepare and print manual checks in both the UKG system and record in the banking system as needed.
• Responds timely to employee and manager questions and requests related to payroll and time off benefits.
• Obtain, review and analyze payroll reports and related documents received from third party processor(s) for data accuracy and relevance.
• Research and interpret information as required to respond to third party payroll inquiries. Create management and other relevant reports as requested.
• Maintain employee confidence and protects payroll operations by keeping information confidential.

Human Resources:

• Processes in a timely manner employee status changes, which could include salary changes and terminations for CT/MA/ME/NH/VT, following required processes to ensure accuracy.
• Responsible for uploading change forms/termination forms, etc. to employee’s personnel record
• Resolve issues with managers pertaining to the employee changes and records.
• In the absence of the Worker’s Compensation lead, processes worker’s compensation claims in compliance with regulatory requirements
• Process all employee verifications in a timely and accurate manner
• Manages unemployment invoicing and entering in AP system for processing.
• Provides timely communication to employee and their manager regarding current claims- related issues.

Qualifications:

• High School Diploma required, Associates or Bachelor’s Degree preferred.
• Minimum of 2-3 years of payroll experience, preferably with UltiPro, in organizations with at least 250 employees strongly preferred.
• Demonstrated ability to sustain a high-degree of accuracy and attention in all aspects of work.
• Excellent verbal and written communication and interpersonal skills required to work effectively with employees at all levels of the organization and especially related to sensitive employee leaves.
• Ability to maintain confidentiality regarding matters of significance is essential.
• Ability to prioritize, multitask, organize and work within tight time constraints.
• Proficiency using a variety of computer applications, including, Word, Excel, Outlook, Access and Power Point.
• Access to vehicle and valid driver’s license to travel to Ascentria locations required —Travel required equals 10-20% of time.

Physical/Mental Demands:

The physical demands described here are representative of those that must be met by an employee of this job.  Reasonable accommodations may be made to enable an individual with disabilities to perform the essential duties of the position.

Physical Demands are generally:

 

Sedentary - While performing the duties of this job, the employee is regularly required to stand; walk; sit and talk or hear. The employee must occasionally lift and/or move up

to 20 pounds.  Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms.

• Required to sit for long periods. Infrequent light physical effort required Requires driving own vehicle to various sites.

Mental Demands are gene