Property Assistant (6 months temp)

The Dartmouth Group is hiring a Property Assistant to supports its luxury condominium community in the heart of Back Bay.

 

This is a a 6 month temporary position.

 

Work hours: Monday - Friday - 8 AM - 4:30 PM.

 

Daily responsibilities:

 

Resident Services

• Serve as the primary administrative point of contact for residents, unit owners, and prospective residents.
• Process move-in, move-out, and renovation documentation.
• Prepare welcome packets and orientation materials for new residents.
• Maintain confidentiality of resident information and Association records.
• Assist residents with BuildingLink registration, updates, and account management.
• Manage and maintain BuildingLink records, announcements, reservations, work orders, package logs, resident directories, and electronic communications.
• Support the General Manager and Director of Facilities & Operations in the execution of special projects, resident initiatives, and operational programs.
• Assist as needed in supporting the front of house staff, including covering breaks, and absences.

 

Financial & Administrative Support

• Assist with accounts receivable collections and owner account inquiries.
• Process daily resident charges.
• Generate resident financial statements, and assist with resident questions.
• Process invoices and code expenses for management review.
• Prepare monthly management reports and resident communication materials.
• Maintain records of contracts, warranties, and vendor agreements.

 

Board & Committee Support

• Assist in preparing Board meeting packets and supporting materials.
• Attend Board and committee meetings as requested and prepare meeting minutes.
• Coordinate committee communications and scheduling.

 

Building Operations Support

• Assist with tracking preventive maintenance schedules.
• Coordinate vendor access and maintain vendor compliance documentation.
• Maintain key, fob, parking, and access control records.
• Assist with emergency communications and resident notifications.
• Support package management and resident deliveries when needed.

 

Other duties as requested. 

 

 

Pay rate: $20-$24 an hour.

 

Qualifications

• High school diploma or GED equivalent is required.
• 1+ years of office admin, office support, clerical experience in community management, property management, leasing, apartment management, hotel, or hospitality industries.
• Professional communication skills, written and spoken.
• Custoemr service driven and team oriented.
• Punctual, reliable, dependable, proactive communication style, takes the initiative, and attention to details.
• Well versed in Word, Excel, and Outlook.

 

 

 

 

 

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