Events Budget Manager

 

Job Title: Events Budget Manager

Department: Development Events

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 2080 Hours per year
• 12 Months per year
• 40 Hours per week (Estimated)

About Us

Colorado College is a nationally recognized, residential liberal arts college with 2,300 students from around the world. Employees set the stage for student success by bringing their diverse experience and knowledge to the table. The college actively promotes a dynamic and inclusive environment in which students and employees of diverse backgrounds, cultures, and perspectives can learn and work

Job Summary

Provide leadership, analysis and reporting to develop and oversee complex budgets for the events departments. Provide support to the Assistant Vice President of College Events and other events staff and serve as a liaison between the events office Finance, Payroll and Human Resources.

Responsibilities

• Primary representative for the main events telephone and email box; answer questions, providing informed referrals for campus, community, parents, and students; arrange tours of event space with appropriate event staff. Manage the events central email.
• Work with Assistant Vice President for Events and Director of Events on departmental budget and approval process, year-end reconciliation and annual reports.
• Manage the weekly event team’s agenda and event staff scheduling; strategically organizes and manages the overall events calendar and the Presidential event briefings to keep the events office on time.
• Assist the Director of Events in expense and revenue projecting and reporting, collection and distribution of revenue, and contract management; identify efficiencies in costs and business operations.
• Manage processing of payments, deposits, cash advances, journal entries, and travel reimbursements; invoice clients, reconcile budgets, and p-card reconciliation for the events team.
• Serve as the back-up to the Assistant Director, Campus Planning/Scheduling & Events Database Administration.
• Assist with college events as needed and help maintain efficiency, customer service and the integrity of the department.

Minimum Qualifications

Bachelor’s degree (or equivalent combination of education and experience) plus a minimum of 3 years related experience to include 3 years as an executive assistant, progressively responsible experience in managing administrative and financial operations, exceptional administrative, organizational, human relations and technical skills. Ability to develop strong working relationships with people from different cultural backgrounds. ability to work independently and demonstrate a high level of resourcefulness and professionalism advanced proficiency in Microsoft suite, excellent oral and written communication skills; demonstrated ability to handle confidential/sensitive information with discretion; excellent organizational and customer service skills; ability to handle multiple demands and workload; flexibility to work evenings and weekends as needed.

Preferred Qualifications

Proficiency and/or familiarity with Ungerboeck, Banner and When to Work software; experience working in higher education.

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications. 

Other Position Details:

• Does not supervise others
• Position will not drive CC vehicles

Application Instructions

• Continuous Recruitment - for full consideration, apply by: 11/15/24
• This position is not eligible for visa sponsorship.  

Anticipated Hiring Salary Range:

• Band D; $22.30 to $26.75 per hour

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Medical, Dental, and Vision Insurance
• Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked
• Paid seasonal breaks and holidays
• 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%
• Tuition benefits for employee and eligible dependents
• Public Service Loan Forgiveness (PSLF) Assistance Program
• Wellness benefits including free access to the sports center, swimming pool, arts and crafts, outdoor programs, a