Secretary - Principal Elementary School

Job Title:         Secretary - Principal Elementary        Wage/Hour Status:  Nonexempt

Reports to:      Campus Principal                                Pay Grade:               AS 5 � 217 days

Dept./School:    Assigned Campus                             Date Revised:          January 28, 2025

Primary Purpose: 

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Qualifications: 

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Proficient word processing and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Knowledge of basic accounting principles
• Ability to follow written instructions
• Ability to operate multi-line phone system

Preferred Experience:

• One to three years secretarial or clerical experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare written correspondence, forms, schedules, or reports using a computer
2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using a typewriter or a computer
3. Maintain a daily teacher attendance log and records for substitute teachers
4. Monitor and process personnel time records including leave requests and reports
5. Compile information and submit to central office according to established deadlines
6. Maintain school calendar of events
7. Responsible for the input of TEAMS/PEIMS data as directed

Reception and Phones

1. Schedule meetings and appointments and maintain calendar for principal
2. Assist students, teachers, and parents as needed
3. Receive incoming calls, take reliable messages, and route to appropriate staff
4. Provide excellent customer service to all students, staff, parents, and community members

Files

1. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication
2. Update handbooks, policy manuals, and other documents as assigned

Accounting and Inventory

1. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records
2. Prepare and process purchase orders
3. Receive, store, and issue supplies and equipment
4. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s)
5. Assist with coordination of faculty meetings and campus activities
6. Assist with campus budget preparation
7. Maintain inventory of fixed assets, equipment, and supplies

Other

1. Sort, distribute, or deliver mail and other documents
2. Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence
3. Maintain confidentiality of information
4. Participate in staff development training programs when appropriate
5. Keep informed and comply with all state and district policies and regulations concerning primary job functions
6. Coordinate building usage and special events and activities

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Equipment Used:

Standard office equipment including personal computer and peripherals

Posture:

Prolonged si