Facilities Coordinator

About Applied Intuition

Applied Intuition is the vehicle intelligence company that accelerates the global adoption of safe, AI-driven machines. Founded in 2017, Applied Intuition delivers the toolchain, Vehicle OS, and autonomy stacks to help customers build intelligent vehicles and shorten time to market. Eighteen of the top 20 global automakers and major programs across the Department of Defense trust Applied Intuition's solutions to deliver vehicle intelligence. Applied Intuition services the automotive, defense, trucking, construction, mining, and agriculture industries and is headquartered in Mountain View, CA, with offices in Washington, D.C., San Diego, CA, Ft. Walton Beach, FL, Ann Arbor, MI, London, Stuttgart, Munich, Stockholm, Seoul, and Tokyo. Learn more at appliedintuition.com.

We are an in-office company, and our expectation is that employees primarily work from their Applied Intuition office 5 days a week. However, we also recognize the importance of flexibility and trust our employees to manage their schedules responsibly. This may include occasional remote work, starting the day with morning meetings from home before heading to the office, or leaving earlier when needed to accommodate family commitments. (Note: For EpiSci job openings, fully remote work will be considered by exception.)

About the role

In the Workplace Operations, Backend role, you will own facility engineering — from maintenance to office setups and inventory — ensuring that every part of our physical workspace supports our growing team. You will partner closely with the frontend role to have a seamless experience and will need to be confident in leading various vendors that handle: janitorial, handy persons, moving, mechanical, electrical, and plumbing. This is a fantastic opportunity for someone who enjoys taking projects zero to one, building a team from the ground up, and working in a fast-paced environment.

At Applied Intuition, you will

• Workplace Operations: Manage end-to-end backend operations, ensuring our offices and facilities are efficient, welcoming, and conducive to productivity
• Facility Management: Lead the day-to-day maintenance of offices, including managing janitorial, handyman services, and coordinating with building engineers, property managers, and landlords
• Vendor Relations: Manage external vendors to ensure high-quality service delivery, holding them accountable while optimizing costs and performance
• Office Supply Management: Own inventory and ensure all office spaces are fully stocked with necessary supplies and equipment
• Event Support: Execute in-office event setups and breakdown, including customer visits, company-wide meetings, and team events
• Cross-Functional Collaboration: Work closely with Workplace Frontend and IT to ensure smooth, day-to-day operations
• Office Moves: Help execute regular office moves, desk changes, and seating arrangements to accommodate growth
• Vehicle Team Coordination: Organize workspace needs for our vehicle teams, including working with shop managers to ensure our garages and related facilities are up to standard
• Process Improvement: Develop and refine standard operating procedures (SOPs) that allow us to scale operations efficiently at HQ and templates we’ll use in global locations
• Project Ownership: Lead workplace-related projects, handle requests, and manage ticketing to ensure timely resolution and continuous improvement
• HQ2: Play a pivotal role in setting up operational standards and practices as we expand our headquarters
• Other Abilities Needed: Ability to lift at least 20+ pounds of materials regularly and to travel at least four weeks out of the year to train other sites

We’re looking for someone who has

• 7+ years in facility management, with expertise in janitorial services, electrical, plumbing, and mechanical systems.
• Hands-on Skills: Ability to physically address maintenance tasks, organize spaces, and ensure operational efficiency.
• Large Facility Experience: Experience managing facilities of 100,000+ sq ft and overseeing complex, multi-building operations.
• Accountable Team Player: A self-starter who takes ownership of tasks, follows through to completion, and proactively seeks help and feedback to improve outcomes.
• Attention to Detail: Strong focus on cleanliness, organization, and operational precision—even down to the smallest details like dust and misplaced cables.
• Multitaskin