Clerical Assistant I (Pretrial Services Data Verification Unit)

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts:  the Court of Common Pleas and the Municipal Court.  The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia.  The FJD is part of the Unified Judicial System reporting into the Pennsylvania Supreme Court of Pennsylvania.

Work-Life

Working hours are 40 hours per week.  The Data Verification Unit operates 24/7/365.  Employees of this class are categorized as essential personnel and must report to work during court closures, weekends, and holidays. 

This is a full-time, in person position with the First Judicial District of Pennsylvania.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume

Job Description

Position Summary

The Pretrial Service Department of the First Judicial District of Pennsylvania’s mission is to safeguard pretrial justice while maximizing public safety and court appearance. Pretrial Services meets this mission through pre-arraignment interviews, supervised release services, appointment of counsel interviews, and enforcement of judicial orders.

This full-time position within Pretrial Services involves performing clerical and verification-related duties within The Data Verification Unit. The work involves contact with subjects and various law enforcement agencies for the purpose of warrant verifications. An employee in this position must maintain professionalism at all times, pay close attention to detail to ensure information is recorded accurately, and have the ability to communicate clearly and concisely. Assignments are routine in nature and must be carried out in accordance with well-defined standards, procedures, policies, and regulations.

DISTINGUISHING FEATURES

This is entry-level clerical work performed under the supervision of an administrative superior.  The work is routine in nature.  Once learned, easily learned, the candidate must have the ability perform assigned tasks without close supervision.  Employees in this class will be required to perform data entry duties on an as-needed basis. 

The Data Verification Unit operates 24/7/365.  Employees of this class are categorized as essential personnel and must report to work during court closures, weekends, and holidays. 

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Essential Functions

The following duties are considered typical for this position.  These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.

• Verification of bench warrants in various court systems
• Receives requests for court records related to bench warrants from corrections facilities, court officials, and the District Attorney’s office.
• Fills out forms and applications after verbal inquiries or from handwritten documents.
• Sorts and files papers and/or legal documents in a pre-established filing system.
• Performs routine data entry functions to retrieve informatio