Senior Academic Progam Manager - Family Medicine Residency - St. Petersburg, Florida

Position Summary

Position: Senior Academic Program ManagerLocation: St. Petersburg, FloridaDepartment: Family Medicine ResidencySchedule: Full-time; M-F 40hrs per week

 

Job overview

The senior academic program manager (SAPM) serves as the administrative leader for one or more graduate medical education (GME) programs and partners with the program director(s) in the operational management of the program(s). Ensuring that all Institutional, Common and Specialty Program Requirements are met and adhered to.

Responsibilities

Essential Functions

• Provides leadership and oversight for the academic program development, data analysis and strategic planning for program(s) to develop and implement long term goals and objectives that align with the program(s)’s and institution’s mission and vision.
• Updates data for annual reports and programs accreditation review, consistent with the requirements of the ACGME, the specialty RRC and Graduate Medical Education.
• Demonstrates comprehensive and detailed understanding of national accreditation policies.
• Works with the Program Director to analyze institutional data and trends in residency education, preparing reports, and making recommendations for process improvement. Implements and updates departmental Policies and Procedures as needed.
• Actively participates with the program director(s) during the accreditation review or site visit as well as the continued accreditation process. Maintains the data elements, critical to the web-based accreditation data system (ADS), a resident management system for multiple residency/fellowship programs.
• Designs, develops and maintains data systems and ensures updates as Graduate Medical Education requirements change
• Provides leadership and direction to the residents, fellows, medical students and administrative staff within the department(s). Ensuring that program(s) resources are effectively managed, and that program(s) execution is planned and monitored.
• Responsible for adherence, updates and dissemination of information for specialty program(s) handbook to ensure compliance with requirements and standards.
• Initiates the research, development and implementation of documentation systems to ensure accreditation standards and continuous accreditation for areas of responsibility are documented.
• Responsible for planning and oversees the coordination of the annual recruitment process/cycle for program(s); performs initial screening of residency applications for specialty Program Director(s), as well as scheduling of applicants for interviews.
• Oversees and coordinates all aspects of human resource functions for program trainees to include recruitment, onboarding, contract dissemination, orientation and residents/fellows offboarding at end of training.
• Manages and oversees the credentialing process for past and current trainees, ensuring compliance with all relevant regulations and institutional policies, and maintaining accurate and up-to-date records of credentials, certifications and training statuses.
• Establish processes and oversight for trainees’ procedure tracking, duty hours, and various requirements set forth by the accreditation boards and Graduate Medical Education office.
• Manages and facilitates the arrangement and proctoring of multiple national in-service examinations for multiple programs, ensuring adherence to standardized procedures and maintaining examination integrity, to include defined categories/ index cases/operative roles and requirements per PGY level.
• Oversees trainee board certification process for multiple programs. Monitors and ensures compliance with various board certification requirements for trainees, provides guidance on certification procedures, and coordinates with relevant certification bodies to support successful completion of certification applications and exams.
• Prepares, updates, renews affiliation agreements with other residency programs and sites annually or as needed. 
• Create and track budgetary expenses including capital requests for multiple departments.
• Serves as the web site and program(s) social media content manager in accordance with the institutional and departmental policies. • Prepare Medicare reports for IRIS reporting for hospital reimbursement.
• Operates with independent judgment on behalf of the Academic Program Director during their absence. 
• Demonstrates problem-solving and decision-making abilities, organizational and coaching skills for residents and staff. Actively participates in competency-based program development and ensures formal curriculum requirements are met.
• Demonstrates professional behavior by exhibiting sound work habits, having thoro