Executive Assistant (2367)

Join our team as an Executive Assistant to the CEO where you will play a crucial role in supporting the CEO in various administrative tasks. This full-time position requires exceptional organizational skills, attention to detail, and the ability to handle a wide range of responsibilities efficiently. As the Executive Assistant, you will be instrumental in ensuring smooth operations within the office of the CEO.

Duties and Responsibilities:

•    Provides general and administrative support to the CEO including preparing / reviewing presentations, scheduling meetings, expense verification / submittals and travel reservations.
•    Coordinates and schedule board of director committee meetings, prepares agendas, takes notes, and prepares minutes.
•    Maintains a high level of professionalism and confidentiality, as the first point of contact between CEO, internal and external stakeholders. 
•    Supporting legal research and communicating with vendors, experts, Lawyers, opposing counsel and other staff.
•    Proofreading legal documents, indexing and updating pleadings and discovery binders
•    Establishes and maintains corporate and legal records and reports. Participates in administrative staff meetings.
•    Manages sensitive documents and matters with a high level of confidentiality and discretion.
•    Organizes meetings, including scheduling, sending reminders and organizing catering when necessary.
•    Handles special projects, external temp staffing / consulting and information requests as assigned.
•    Recommends new approaches, policies and procedures to effect continual improvements in efficiency of services performed.
•    Plans, organizes and coordinates company-related events, luncheons and celebrations
•    Provides assistance to the phone system with recordings, greetings, holiday messages as well as back up for phones and retrieving messages for employees calling in sick as needed.
•    Provide back up for mail pick-up, mail distribution, postage for outgoing mail and deliver mail to post office as needed.   

Skills/Requirements:
- Strong customer service orientation with excellent interpersonal skills.
- Exceptional proofreading abilities to ensure accuracy in written communications.
- Experience in project coordination to support various initiatives effectively.
- Familiarity with file management systems and clerical duties.
- Bachelor’s degree (B.A.) from four-year college or university; or five+ years related experience and/or training; or equivalent combination of education and experience.