Wellness Program Manager

Department Overview

The Wellness Program Manager supports OHSU Well-Being Programs under the supervision of the Assoc Chief Wellness Officer of OHSU Health. The Assoc Chief Wellness Officer establishes the prioritization of projects and tasks to ensure support is provided to those areas in need and to achieve outcomes in alignment with the strategic plan. Administrative responsibilities are essential components of the job and include scheduling, tracking action items, and completing assigned tasks quickly to ensure program goals and timelines are met. The ability to support work on multiple simultaneous wellness projects at different phases of completion will be a significant part of the role and is a key required skill. This role supports the development, maintenance and completion of project plans and timelines for the entirety of the Well-Being programs across OHSU. Being detail-oriented and efficient with strong communication skills is critical to this role.

 

OHSU Well-Being team began in 2020 and supports the entire organization, including the research, healthcare, and education missions. The OHSU Well-Being Team mission is to collaboratively improve the well-being of the OHSU community through the intentional organization, implementation and evaluation of efforts to improve well-being for staff, faculty, and learners.

Function/Duties of Position

Project Management

• Supports project coordination based on supervision from Assoc Chief Wellness Officer to ensure focus on priority areas aligned with strategic plan
• Prepares, develops and maintains all project related materials, to include, but not limited to budget, scope, implementation and schedule
• Develops program and project reports, including achievement of project milestones, metrics associated with milestone success, and project timeline
• Ensures the successful completion of all projects assigned by Assoc Chief Wellness Officer through effective use of time and other resources.
• Supports the creation, distribution, and maintenance of feedback mechanisms (Qualtrics surveys) to ensure quality deliverables 
• Responds to requests for project status, and resource allocation, providing applicable information according to department standard reporting methodologies
• Compiles, tracks and maintains project activities

Operations & Logistics

• Participates in regular operations huddle with Assoc Chief Wellness Officer on daily operations and needs
• Functions as support staff for all OHSU Well-Being programs
• Financial Management: Under direction of Assoc Chief Wellness Officer prepares financial reports, tracks expenses and budget, provides forecasting and oversees spending in support of the fiscal authority
• Schedules meetings (virtual and in-person), supports event planning, note taking, action item tracking

Communications

• Excellent written and verbal communication skills
• Maintains Well-Being content for website
• Checks and triages emails in the OHSU Well-Being inbox
• Graphic design and layout skills to support presentations and the production of the annual report
• Supports the writing and preparation of announcements, fliers and promotional materials for program marketing and outreach

Collaborative Partnerships

• This role works with the Assoc Chief Wellness Officer, Chief Wellness Officer, Director of Quality & Safety, OHSU Well-Being Team, and Manager of Performance Improvement, as well as other OHSU members, in person, in writing and by telephone/video meetings to coordinate the work of people in related activities. Represents OHSU to the community, public, industry, and community in such a manner that will enhance the reputation and image of the department.

Other responsibilities as assigned

Required Qualifications

• Bachelor's degree in healthcare-related field.
• 5 years’ experience in project management, or equivalent combination of education and experience.

Job Related Knowledge, Skills and Abilities (Competencies):

• Must be able to develop budgets and schedules and document project information and details.
• Structure and content of the English language, rules of composition, report writing and grammar.
• Ability to develop, revise and further define a project plan and turn high level deliverables into actionable items.

Preferred Qualifications

• Professional Project Management Certificatio
• Experience in medical, academic, research, and institutional facilities.
• Working Knowledge of PMI and professional project management standards.
• Experience with HIPAA, the Joint Commis