Program Associate

Catholic Charities of the Archdiocese of Chicago partners with mission-driven people and organizations across Cook and Lake counties to witness a message of mercy and hope to a world in need by improving lives, nourishing spirits; strengthening and empowering people, families, and communities; and committing to being present to our times through the eyes of faith.  

 

 

Program Associate

The Program Associate's responsibilities include maintaining accurate client files, handling program inquiries, coordinating volunteer activities, and assisting with events and special projects.

 

 

Job Responsibilities

• Provides clerical and administrative support to the Program Director for assigned Program;

• Maintains up-to-date and accurate client files and databases, as required by agency/programmatic policies and procedures, professional standards, and external requirements of all relevant regulatory, licensing or accrediting bodies in the course of performing job expectations;

• Handles a wide array of administrative tasks to ensure compliance with agency/programmatic policies and procedures, professional standards, external requirements of all relevant regulatory, licensing or accrediting bodies in the course of performing job expectations;

• Responsible for maintaining, updating and submitting routine and ad-hoc reports, as necessary;

• Completes all required documentation in accordance with agency/programmatic policies and procedures, professional standards, and external requirements of all relevant regulatory, licensing or accrediting bodies;

• Handles all basic Program inquiries, scheduling and monitoring all activities related to volunteers/volunteer opportunities for the Program;

• Accepts, logs and stores donations received at the site;

• Assists with the planning and coordination of social outings, events, and educational trainings provided by outside vendors and/or providers for clients and/or staff;

• Assists with special projects, as assigned.

 

 

PLEASE NOTE: Essential functions include all other duties and responsibilities as assigned.

X Kneel and move from sitting, bending, kneeling or standing multiple times a day.
X Push and pull objects up to 25 pounds.
X Climb up and down up to 3 flights of stairs at a time.
X Lift up to 25 pounds.
   Additional Requirements:

 

 

Other Requirements Comply with program and/or Agency requirements related to (check all that apply).
X Background check, including any program specific requirements.
   Physical examination
   Drug Testing
   TB Testing
X Driver's License and reliable transportation
X Agency-specified automobile insurance
X Additional Requirements: Proficient in Microsoft Office Products

 

Immediate Supervisor: Program Director
Directly Supervises: N/A
Indirectly Supervises: N/A

 

 

Education and Experience Requirements:

Relevant Education:
Preferred: Associate's Degree in Business Administration
Minimum: High School with some college credits

 

Relevant Experience:

Preferred: 2 Years administrative experience

Experience with Microsoft Suites 
Experience managing or reporting on government-funded programs.
Experience working with underserved or marginalized populations.

 

Minimum: 1 Year administrative experience

Ability to communicate clearly, both verbally and in writing.

Strong attention to detail, ability to manage multiple tasks

Interest in or understanding of affor