Administrative Coordinator

Career Category

Administrative

Job Description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator

What you will do

Let’s do this. Let’s change the world. Amgen is looking for a bright, organized, energetic and dependable administrative professional to join our team as an Administrative Coordinator supporting Amgen South San Francisco (ASF) and the ASF senior leadership team (SLT).

In this vital role, you’re at the heart of the team‘s business operations and activities, anticipating the needs of your managers and team members to help them stay focused and keeping your team moving forward. In addition to being organized, you possess the strong business judgment and communication skills to interact with a variety of teams across the organization.

The role of the Administrative Coordinator (AC) will be primarily responsible for supporting the ASF SLT in their duties of ensuring that all staff at the site are enabled to work effectively and fulfill Amgen’s mission to serve patients. This will involve a variety of complex administrative support activities; to assist in report generation as requested; to facilitate tracking of deliverables and timelines as directed; and to manage the coordination of meeting logistics and other duties as assigned. You are expected to maintain a regular on-site presence (at minimum a few days per week) to support team operations and event coordination. You would also provide on-site support during events, ensuring seamless execution and troubleshooting any issues real time.

Key responsibilities include:

• Managing the ASF site calendars (Outlook)
• Scheduling meetings and reserving conference rooms (Outlook)
• Plan, coordinate, and execute internal and external events, ensuring alignment with site and company goals.
• Manage event logistics, including venue selection, catering, audiovisual setup, and vendor coordination.
• Managing departmental/site administrative files
• Performing administrative duties as assigned
• Maintaining distribution, contact and personnel lists
• Coordinating mailings and courier/deliveries as needed
• Managing the administrative aspects of relationships with outside experts and vendors
• Provide backup support to additional department Administrative Coordinators as needed
• Preparing agendas and action items as requested

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The meticulous professional we seek is a multi-tasker with these qualifications.

Basic Qualifications:

Associate’s degree and 2 years of Administrative experience

Or

High school diploma/GED and 4 years of Administrative experience

Preferred Qualifications:

• Bachelor’s degree
• Experience working in biopharma industry
• 5+ years of experience in an administrative support role supporting large teams at different levels
• Strong background in event planning, with experience managing logistics, vendor coordination, and on-site execution.
• Managing multiple calendars including coordination across multiple time zones
• Excellent written, verbal, and presentation skills in communicating key business and clinical information
• Advanced knowledge of MS Outlook, Teams, Excel, PowerPoint, Word (i.e. word processing, presentations, and spreadsheet skills) as well as Concur. Sharepoint, Learning Management Systems
• Experience providing administrative support to remote staff
• Outstanding organizational and interpersonal skills
• Ability to work in a fast-paced, deadline-driven environment
• Discretion in dealing with proprietary information

What you can expect from us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. Fr