UNIV - Administrative Coordinator II - Neurology - Finance

Job Description Summary

The purpose of this position is to provide comprehensive operational, financial, and administrative support to the Department of Neurology by coordinating office operations and administering post‑award grants support, restricted funds procurement, and related financial transactions. The role ensures efficient day‑to‑day office functionality; accurate, timely, and compliant financial transaction processing; responsible stewardship of sponsored and restricted funds; and adherence to University, MUSCP, State, and sponsor policies. Through close collaboration with department leadership, Principal Investigators, and research staff, the position supports the department’s clinical, research, and administrative missions by promoting operational continuity, financial integrity, and regulatory compliance.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000985 COM Neurology CC

Pay Rate Type

Salary

Pay Grade

University-GEN09

Pay Range

52,100.00 - 70,300.00 - 88,600.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Description:

The purpose of this position is to provide comprehensive operational, financial, and administrative support to the Department of Neurology by coordinating office operations and administering post‑award grants support, restricted funds procurement, and related financial transactions. The role ensures efficient day‑to‑day office functionality; accurate, timely, and compliant financial transaction processing; responsible stewardship of sponsored and restricted funds; and adherence to University, MUSCP, State, and sponsor policies. Through close collaboration with department leadership, Principal Investigators, and research staff, the position supports the department’s clinical, research, and administrative missions by promoting operational continuity, financial integrity, and regulatory compliance.

MUSC Minimum Requirements and Experience:

A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services.

Preferred Knowledge, Skills, and Abilities:

• Must be proficient in the use of Microsoft Office applications in creation and development of budgets using MS Excel.

• Strong interpersonal and communication skills and ability to interact with professionals at various levels.

Essential Duties and Responsibilities

Office Coordination (35% Effort)

•  Serve as the Neurology Office Coordinator for all departmental office locations.

• Manage inventory, ordering, stocking, and distribution of office supplies, including coffee, water, and related materials.

• Maintain departmental UPS and FedEx shipping accounts; provide shipping support and coordination for faculty and staff.

• Receive, unpack, distribute, and properly store departmental deliveries; issue timely notifications to personnel regarding package receipt.

• Prepare and submit the annual inventory report utilizing Asset Works or MUSC’s current asset management system.

• Submit and track orders for office IT equipment, including computers, Xerox devices, and phone lines.

• Initiate and manage ServiceNow tickets for facilities, maintenance, key access, and other service-related needs using MUSC systems.

• Collaborate with department leadership to coordinate office moves, space logistics, and furniture ordering and installation.

Grants & Contracts Accounting – Post-Award Support (35% Effort)

• Provide post-award financial and administrative support for sponsored research programs.

• Create, process, and oversee financial transactions related to grant-funded accounts, including requisitions, supplier invoices, expense reimbursements, miscellaneous payments, travel reimbursements, and corporate credit card transactions.

• Coordinate with Principal Investigators (PIs) and research staff to facilitate timely procurement of research supplies, equipment, and internal institutional services.

• Process patient stipend payments in accordance with study protocols and regulatory requirements; Ensure patient care services are accurately billed to appropriate research accounts.

• Ensure accurate and timely tagging and reconciliation of transactions within Workday (or current financial system).