Administrative Assistant

Administrative Assistant 

Onsite: Great neck, NY

Hours: 8:00am-5:30pm

Who we are:  

Spire Orthopedic Partners is a growing national partnership of orthopedic practices that provides the support, capital and operational resources physicians need to grow thriving practices for the future. As a Management Services Organization (MSO), Spire provides the infrastructure for administrative operations that allows practices to operate at their highest level, so doctors can focus their efforts on what matters most – patient care. Headquartered in Stamford, Connecticut, the Spire network spans the Northeast with more than 165 physicians, 1,800 employees, 285 other clinical providers and 40 locations in New York, Connecticut, Rhode Island and Massachusetts.  

What you’ll do:  

Responsibilities/Duties:  

• Ensuring orders of Dopplers and medications for patients are processed. 

• Scheduling of IMEs and phone depositions. 

• Assisting with iPads with patients. 

• Setting up team meetings with depts. 

• Setting up meetings for doctors with vendors. 

• Filing all doctors' certificates and refilling for all reappointments for hospitals. 

• Relay patient and physician messages internally and externally. 

• Main hub for telecommunications with all depts (example MRI front desk physicians, PT). 

• Sometimes room patients if short staffed in the office. 

• Obtaining medical records (operative reports) for patients and other departments (i.e.: billing dept). 

• When other admin assistants are out of the office ensure that their work is covered so that important tasks are not overlooked or delayed. 

• Triage patient calls. 

• Manage the physician’s schedules to ensure proper template is being followed. 

• Perform other duties as assigned. 

Who you are: 

Qualifications:  

• High school diploma or equivalent. 

• Strong Excel, Word & Outlook skills. 

• Strong customer service support skills. 

• Excellent interpersonal, teamwork and communication skills – verbal & written. 

• Punctual, reliable, hardworking, well organized, professional and detail orientated. 

• Ability to problem solve and make decisions quickly. 

• Knowledge of administrative procedures. 

What we offer:  

• Excellent growth and advancement opportunities  

• Dynamic environment  

• Access to a diverse network of practitioners  

• Broad infrastructure of tools and programs to enhance the employee experience     

• Competitive Compensation  

• Generous PTO   

• Benefits package: health, dental, vision, 401(k), etc.  

We are an equal-opportunity employer. Qualified Applicants are considered for positions and are evaluated without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances (referred to as “protected characteristics”).